100000001249.Public Relations Assistant

Key Result Areas:  Perform administrative activities to support the Protocol & Public Relations Department and ensure the smooth operation of departmental functions.Make logistics assistance including ordering of gifts for VIP visitors  Act as the departmental focal point for internal and external communications, ensuring timely coordination and follow-up of requests.Assist tour payments and processing  Prepare departmental documents using appropriate software applications.  Compile, maintain and submit departmental reports and performance data to management.  Maintain departmental records, databases, correspondence, and filing systems to ensure proper documentation and accessibility of information.  Coordinate travel arrangements, meeting schedules, and administrative requirements for the department.  Support media and photo coverage activities and maintain related records and documentation.  Assist in providing protocol support to VIP guests during official visits, competitions, and international events, as required.  Support communication and relationship-building activities with visitors, stakeholders, external parties, and agencies.  Assist with guided tours of Al Shaqab visitors to provide a memorable visitor experience and promote Al Shaqab's facilities, programs, and services.  Assist in coordinating tour bookings, visitor arrangements, and scheduling requirements to support efficient tour operations.  Perform other reasonable tasks as assigned by the Head of Protocol & Public Relations. Minimum Knowledge, Skills & Experience:  High School with 2-5 years of relevant, full-time work experience in Public Relations, Protocol, Visitor & Guest Relations, Customer Service, or a related field  Good understanding of international protocol standards and guidelines  Ability to prioritize and complete tasks in an efficient, methodical, and organized manner  Equine experience preferred  Excellent interpersonal communication, customer service, and teamwork skills  Excellent time management and organizational skills  Good knowledge of Qatari culture  Very good spoken Arabic and English skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely  Proficiency in MS Office applications