Administration Manager (Primary) - Medina Primary School

Our friendly one-form entry primary school in Cosham is seeking a dedicated Finance and Administration Officer who brings a "can-do" attitude and a hands-on approach to our supportive team. At Medina Primary School, our culture is rooted in relational practice. As a close-knit one-form entry school, this role serves as the very heartbeat of our school community. Working closely with the headteacher at both a strategic and operational level, you will ensure our school operations and resources directly enhance pupil well-being, learning opportunities, and classroom experiences. The successful candidate will oversee administrative and financial functions—including budget planning and monitoring, audit compliance, and key HR processes—while providing a warm, welcoming, and empathetic presence for our children, staff, parents, and visitors. Are you: ● Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth? ● Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility? ● A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors? ● A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school? If so, we would love to hear from you! Key Responsibilities ● Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs. ● Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking. ● Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities. ● Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations. ● Administer staff expense claims, payroll forms, and grant applications. ● Assist with tendering processes and purchasing decisions to ensure best value. ● Provide ongoing budgetary information to relevant stakeholders. ● Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms. ● Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach. ● Produce reports for, and attend, Governor Finance Committee meetings. ● Maintain financial databases and systems, ensuring data accuracy and security. ● Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations. ● Ensure adherence to financial regulations, policies, and internal controls. ● Support health and safety compliance and other statutory requirements, as required. ● Contribute to wider school administrative and operational duties, as needed. Full training will be provided from the commencement of post for the successful candidate. What We Offer ● Supportive Staff Team: A welcoming and collaborative environment in our one-form entry school, where you serve as the heartbeat of our small school family. ● Professional Growth: Access to ongoing development opportunities tailored to school finance. ● Tangible Impact: The opportunity to see how your financial management directly supports classroom resources and pupil opportunities. ● Portsmouth Community Setting: A warm, professional role within a close-knit, relational one-form entry school community where everyone belongs. ● Salary: Band 7 ● Hours: 37 hours per week Hours can be flexible for the right candidate but ideally would be 8:15am-4:15pm Monday to Thursday, 8:15pm-3:45pm Friday. ● Contract Type: Permanent, Term Time plus 2 weeks (40 working weeks) ● Working Pattern: Monday to Friday, full-time hours during school terms, plus 10 days to be worked during school closure periods (by agreement). ● Visits to the school are encouraged - please contact admin@medina.portsmouth.sch.uk 02392375475 for further details and to arrange a visit. Closing date 16th November 2026 To start as soon as possible Job Description Application Form