Administrative Assistant

ADMINISTRATIVE ASSISTANT (Payclass 7; Permanent Position) School of Architecture, Planning & Geomatics Faculty of Engineering & the Built Environment The School of Architecture, Planning & Geomatics at the University of Cape Town is multi-disciplinary, comprising of undergraduate and postgraduate programmes in Architecture and Geomatics, as well as postgraduate programmes in Planning, Urban Design, Landscape Architecture and Conservation. The main purpose of this position would be to offer full administrative support to the undergraduate and postgraduate Geomatics programmes and staff. The profile of the work requires a moderate to high level of interpersonal skills, communication, multi-tasking, understanding university policies and processes associated with academic administration, finance, independent thinking and a creative work attitude. The successful candidate will be an individual who has demonstrated the ability to work independently and as part of a team, ability to be flexible and use initiative, the ability to work under pressure and think on their feet in a higher education environment. Requirements for the post: NQF 4, plus relevant NQF 6 qualification At least 3 years' relevant work experience within the academic administration field of a Higher Education Institution or similar; Experience in undergraduate and postgraduate administration processes using PeopleSoft, or similar academic admin processing systems; Sound knowledge of scheduling of classes via PeopleSoft; Excellent organisational, planning, interpersonal skills and effective communication skills both written and verbal; Effective time-management skills, ability to organize, prioritize and multi-task; ability to work independently but also work collaboratively as part of a team, be self-motivated and take initiative; Ability to constructively engage with internal and external stakeholders; to work under pressure and work to competing deadlines without compromising quality assurance Sound knowledge and experience of HR appointment processes and finance in a high education institution Proven computer literacy in the use of Ms Word, Powerpoint, Adobe Acrobat, Internet, email, Excel, Ms Teams, as well as the use of Amathuba/Vula or similar learning platforms; Sound knowledge of University academic administration and finance policies and procedures Experience in working with eRA is advantageous Key responsibilities include: Providing full administration support to the Geomatics programmes and staff, this is not limited to, but includes the full process of admissions, registration, handling student and external stakeholder queries, minute-taking; processing ethics applications; timetabling; scheduling of classes; examination processing; processing tutor and part-time staff appointments; Monitoring operational budgets for Geomatics; booking transport for fieldwork, pcard administration. Provide front desk (Reception) administration for Geomatics Third party administration Assist with Geomatics events Processing external examiner appointments and payments and working closely with the programme co-ordinators and Department Manager to manage exam processes (marks processing, exam timetables, exam venue administration) Working closely and liaising with the EBE Faculty Office For detailed information about this post, please view the position description on the following link: ( view ) . The annual cost of employment, including benefits, is R408 664 and R480 782 . To apply, please visit the UCT Internal Careers site ( For Internal Applicants ) and ( For External Applicants ) to create a profile and submit your application. Please complete/attach the following to your profile before submitting your application: A letter of motivation, outlining how your expertise aligns with the position's requirements A detailed Curriculum Vitae (CV); Three referee names which must include their title and name, position details, relationship to you, their e-mail address, and telephone number; Highest qualification; and Copy of ID/Passport. An application which does not comply with the above will be regarded as incomplete and might not be considered. Only shortlisted candidates will be contacted and maybe required to undergo competency assessments. References may be requested by UCT at any stage of the selection process. Any enquiries for this position are to be addressed to Ms Hlubi Ntsizi at hlubi.ntsizi@uct.ac.za or 021 650 3831. Please do not send or submit job application/CV via this e-mail. Telephone: 021 650 3831 Website: www.uct.ac.za Reference number: ID1495 Closing date: 26 October 2026 UCT is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups. Our Employment Equity Policy is available at https://uct.ac.za/oic/employment-equity. When you apply for a position at UCT, we collect your personal information to assess your application, communicate with you, and coordinate interview logistics. Information such as race, gender, nationality, and disability status is used to support our Employment Equity obligations. We also verify your references, qualifications, conduct criminal and, for certain roles, credit checks. For more information about how the University of Cape Town uses personal information and your rights, please email popia@uct.ac.za The University reserves the right to extend the closing date for applications if deemed necessary and reserves the right to make no appointment.