Administrative Assistant (m/w/d)

Role Summary: As an Administrative Assistant, you will provide high-quality administrative and organizational support to two Vice Presidents, helping them prioritize and coordinate day-to-day business activities. You will manage executive schedules, meetings, travel, reporting and communication while serving as a central coordination point across departments and stakeholders. Working with independence and discretion, you will help maintain oversight of management priorities, decisions, deadlines and follow-up actions. We want you to: Manage the calendars, appointments and priorities of two Vice Presidents, ensuring effective scheduling and preparation for key meetings and business activities. Coordinate business travel, accommodation, itineraries, meetings and related administrative requirements. Organize Senior Management Committees and other leadership meetings, including agendas, documentation, distribution of materials and follow-up actions. Act as a central coordination point for incoming requests, prioritizing topics and directing matters to the appropriate stakeholders. Identify administrative and organizational matters that can be resolved independently, minimizing unnecessary escalation. Coordinate multiple business initiatives and management priorities, keeping track of key milestones, deadlines, deliverables and agreed actions. Facilitate cross-functional collaboration by connecting stakeholders, coordinating information flows and supporting alignment across departments. Prepare and consolidate management presentations, briefing materials, reports, meeting documents and other executive-level materials. Support regular and ad-hoc senior management reporting and coordinate information requirements with regional teams, headquarters and relevant stakeholders. Maintain an overview of management decisions and agreed actions, following up with stakeholders to support timely completion. Coordinate internal correspondence, presentations, announcements, talking points and other written communications. Support selected strategic, organizational, culture and leadership initiatives through meeting coordination, documentation, communication and follow-up. Conduct background research and prepare concise summaries or briefing materials on relevant business and market topics when required. Handle internal and external correspondence and confidential documents, records and information professionally and with discretion. Process administrative requirements such as purchase requests, invoices, expenses and travel documentation where applicable. Respond to ad-hoc organizational, administrative and business-related requests as required. About you: Bachelor's degree or equivalent; the source job description also references an MBA. Minimum 2 years of experience in a related position or specialization. Experience or exposure to strategy, presentations and written and verbal communication. Strong planning and organizational skills, with the ability to prioritize complex work effectively and efficiently. Good track record of managing projects. Competence in standard office software and equipment used to support business processes. Ability to work comfortably with ambiguity, take initiative and solve problems with a results-focused mindset. Ability to manage complex and sometimes contradictory information while maintaining accountability for commitments. We offer: A competitive salary and benefits package Flexible working time: Position is open to both full-time (100%) or part-time (80%). We welcome applications for both. Hybrid remote working policy and flexible working hours. Company Car and Fuel Allowance Car sharing and family lease mobility program Complimentary daily lunch at our canteen and subsidized breakfast options Complimentary gym access and the opportunity to join various sporting clubs Family Support Programs Capital Forming Benefits Support Highly international working environment