Administrative Programs Officer II - OKDHS ONLY

This position is open to current OKDHS employees only.This position can be located in Oklahoma City, Oklahoma.Administrative Programs Officer II - E12BAnnual salary: $65,000 + Full state benefitsJob-related travel is Occasional.  Must possess a valid driver's license.Minimum QualificationsA bachelor's degree and three (3) year of professional experience in business or public administration;ORor an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree.NOTE: One year of technical administrative* experience may also be substituted for one year only of the required experience.*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.Job ResponsibilitiesAdministrative Operations• Monitors the HRM Guidance inbox on a regular basis, reviews incoming inquiries, and responds to or routes messages to the appropriate HR staff member in a timely and professional manner. Ensures inquiries received through the HRM Guidance inbox are addressed accurately, consistently, and in accordance with applicable policies, procedures, and established guidance.• Distributes incoming internal mail to the appropriate HR staff members in a timely and accurate manner, ensuring documents and correspondence reach the intended recipients.• Receives, monitors, and distributes incoming faxes to the appropriate HR staff members, maintaining confidentiality and ensuring time-sensitive materials are promptly routed.• Performs other administrative duties and special assignments as assigned to support the operational needs of the HR Division.• Serves as the HR Division Decentralized Security Representative.• Serves as the HR Division Asset Manager.Budget Administration• Assist the HR Director in developing and monitoring the division's operating budget.• Monitor expenditures to ensure spending aligns with approved budget allocations.• Track budget balances and identify potential funding concerns.• Serve as the liaison between Finance Budget and HR.Executive Administrative Support• Provide high-level administrative support to the HR Director and division leadership.• Coordinate division leadership calendars, meetings, and travel arrangements.• Prepare briefing materials, reports, presentations, and correspondence for HR leadership.• Coordinate HR leadership meetings and document action items and follow-up activities.• Serve as the primary point of contact for internal and external stakeholders on behalf of the HR Director.• Manage confidential and sensitive information with professionalism and discretion.Policy Coordination & Administration• Serve as the HR division's policy liaison by coordinating the development, revision, and implementation of HR policies. • Facilitate the policy review among HR stakeholders.• Track policy revisions, maintain official policy documentation and prepare impact statements.• Collaborate with Legal and Policy unit for policy review.• Coordinate responses to policy-related inquiries.Telework Program Administration• Oversee the agency's telework program and ensure compliance with agency policies, Administrative Personnel rules, and other applicable regulations.• Develop, implement, and maintain telework procedures and guidance.• Serve as the subject matter expert by interpreting policy and providing guidance to supervisors and employees regarding telework policies and procedures.• Coordinate revisions to telework policies and procedures as needed. • Monitor telework participation and compliance with established requirements.• Prepare the quarterly Flexible Work Arrangement report in response to EO 2024-29 and submit to HR Director before the required deadline. Knowledge, Skills & Abilities:   • Knowledge of budget and purchasing processes, including the EPM budget system and OMES Central Purchasing requirements and procedures. • Knowledge of OMES IT service request processes, including the ability to appropriately submit, track, and follow up on technology-related service requests. • Advanced proficiency in Microsoft Word, including the ability to develop, format, edit, and maintain complex policies, procedures, reports, and other professional documents. • Strong spreadsheet skills, including the ability to develop, maintain, organize, and analyze data using Microsoft Excel or similar spreadsheet applications. • Proficiency with Microsoft Visio for developing and maintaining organizational charts, process maps, workflow diagrams, and other visual representations. • Proficiency with Adobe Acrobat Pro for creating, editing, combining, formatting, and managing electronic documents and forms. • Proficiency with Microsoft Teams, SharePoint, PowerPoint, and OneDrive, including the ability to effectively collaborate, manage documents, share information, and develop professional presentations. • Working knowledge of Microsoft 365 applications and the ability to learn and effectively utilize additional technology applications as required. • Familiarity with Workday processes, including the ability to navigate the system and understand basic human resources and administrative processes. • Ability to organize and prioritize multiple assignments, manage competing deadlines, maintain attention to detail, and produce accurate, high-quality work. • Ability to communicate effectively, both verbally and in writing, and provide professional customer service to employees, supervisors, managers, and other stakeholders.If you have questions, please contact [email protected]OKDHS is a Fair Chance Employer.Announcement Number: 26-GH213This is a position in the Oklahoma Civil Service.83012063/JR66886