Administrator, Corporate Services

Administrator, Corporate Services Location: Jersey Department: Corporate Services Vacancy Type: Permanent, full-time, hybrid The Position Our Corporate Services team provides a comprehensive range of corporate administration, governance and company secretarial services to a diverse international client base. We support a variety of entity types, including private companies, holding structures, investment vehicles, family office structures and special purpose vehicles (SPVs). As an Administrator, you will be responsible for delivering high-quality administrative and company secretarial services to a portfolio of clients. Working closely with Senior Administrators, Team Leaders and Managers, you will assist with the day-to-day administration of client entities, ensuring compliance with statutory and regulatory requirements while providing excellent client service. This is an excellent opportunity for a motivated individual looking to develop a career in Corporate Services within a professional and supportive environment. Your Responsibilities Collaborate with colleagues to manage a portfolio of corporate entities and provide efficient administrative support. Assist with the incorporation, maintenance and winding-up of companies and other legal entities. Prepare board and shareholder resolutions, minutes, agenda packs and other corporate documentation. Maintain statutory records, registers and client files, ensuring accuracy and completeness at all times. Ensure client records are updated promptly with all relevant correspondence and documentation. Assist with statutory and regulatory filings and ensure deadlines are met. Support client due diligence, periodic reviews and compliance processes. Provide assistance with the opening and maintenance of bank accounts and related client matters. Build and maintain strong relationships with clients, intermediaries, regulators and other professional advisers. Communicate effectively and professionally with clients and colleagues. Maintain confidentiality and handle sensitive information with integrity. Accurately record time spent on client matters to support billing and management reporting. Identify opportunities to improve processes and efficiencies within the team. Proactively undertake additional responsibilities and administrative tasks as required. Your Profile Previous experience within Corporate Services, Company Secretarial, Fiduciary or Financial Services environments. Strong organisational and administrative skills. Excellent written and verbal communication abilities. High attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Capable of working independently while contributing effectively as part of a team. Proactive and solutions-focused approach to work. Strong client service ethic and professional attitude. Good working knowledge of Microsoft Office applications. Desirable Knowledge of Jersey company administration and corporate governance requirements. Studying towards, or interested in pursuing, a professional qualification such as CGI (formerly ICSA), STEP or a relevant financial services qualification. Experience working with corporate entities, SPVs or holding structures