Analyst, Expense Management (Accounts Payable)

KEY RESPONSIBILITIES Expenditure Payment System Process all payment requests (invoice and staff claim reimbursement are authorised and approved Apply and input the relevant Profit & Loss (PL)/ Natural Account (NA) code and narration. Tracking of budget available before payment processing. Print and compile generated expenditure summary certificate for approval. Export data entries from system for remittance team for GIRO processing. Coordinate payment via GIRO/Swift or others payment facilities. Budget monitoring/administration Track daily budget monitoring and raise budget/movement transfer as at when available budget reaches the threshold amount. Account Payable Function: Ensure payment processing turnover time (within 7 working days) is adhered. Track and timely make payment to suppliers, vendors, and landlords. Track and timely reimburse for staff claims. To keep/ update accounting records for all payments transactions. Account Receivable Prepare draft invoices/ debit notes for accounts receivable transactions. To reconcile accounts receivable reports by monthly basis. Report of accounts that are in arrears and analyses of amount outstanding (if any) by monthly basis. Responsible for customer billing including preparation, delivery and responding to resulting queries. Others To perform other duties as assigned by the Management. To relief or cover duties of staff members in the department in his/her absence. To file paid invoices, entries posting supporting according to batch number by monthly basis. To perform/ lead drills exercise & UAT tests. To perform the checker role based on the operations requirement. Ensure timely escalation to Supervisor/Management in case of any issues such as critical payment unable to processed on time due to system issue. POSITION SPECIFICATIONS Academic Qualification (Degree / Diploma etc.) / Professional Qualification / Certification Bachelor’s degree or Professional qualifications in Finance, Accounting, Business Administration and/or Banking. Working Experience (Years / Type) 1. Minimum 2 years of experience in expense management or similar accounts payable function. Preferably in banking industry or Shared Service Centre environment. 2. Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment. 3. Knowledgeable in basic accounting / ERP software. Special Skills Required • Meticulous. • Ability to work effectively as part of a team to achieve common goals • Good communication and interpersonal skills. • Good initiative and ability to manage own time. • Ability to effectively prioritize workload to meet tight deadlines and work objectives • Proficiency with Microsoft applications.