AP Specialist

Labelmaster is an established and growing company that takes the complexity out of shipping Dangerous Goods (Hazmat), making the world a safer place.At Labelmaster, we are way more than labels.  We sell and manufacture products, develop software and provide services for every industry – such as manufacturing, healthcare, automotive, transportation, food and beverages and other businesses.We are looking for an AP Specialist who:Does not want to work in Corporate AmericaWants to make a difference every day at workWants to have true work/life balanceLoves to learn new thingsHas ideas on how to make things betterBenefitsHealth InsuranceDental & Vision InsuranceLife InsuranceMedical & Childcare Flexible Spending AccountsEducation Assistance401(k) with MatchingFitness BankPre-tax Transit ProgramPTO BankPaid HolidaysPaid Diversity DaysVolunteer Time OffReferral Bonus ProgramCompetitive wage ($42 - $49 hourly)1.  Position PurposeTo assist the AP manager effectively monitor the Sales and Use Tax area by reconciling month-end balances, monitoring and approving timely returns and payments initiated by CCH.  Resolve any differences we may have with State government bodies.  Handle any statutory mail received from the States.  Safekeep and provide exempt certificates to our vendors. To assist the AP manager in accurately processing invoices, processing dropship AR and AP invoicing, record the IMO invoicing as needed.To assist the AP manager by invoicing our vendors, compiling and filing vendor payments as needed.2.         Essential Functions & Principal AccountabilitiesOpen and sort incoming mail daily.Accurately code invoices to the correct General Ledger (G/L) accounts.Accurately input invoices into the computer and in a timely mannerVerify pricing and resolve pricing discrepancies as needed.Three-way match POs to invoices and purchase receiptsReturn calls to vendors looking for paymentHelp anyone who is looking for A/P information as neededMaintain organized document filesResolve billing discrepanciesEnsure timely input and payment of invoicesAccurately process check runsReconciliation of payment Assist with month-end closingsFile and maintain accounts payable records in accordance with company procedures. Assisting General Office with processing tax creditsProcessing Drop Ship InvoicesAssist the Accounting team with opening, processing, and scanning checks during employee absences. Ensure that all invoices have proper support and authorization before input, if no poor receiver, then approval by an authorized managerMust be physically present at the worksite3.         Additional ResponsibilitiesISO compliance program & support Take responsibility for the safety of self and others at all timesTake responsibility to eliminate accidents, injuries & hazards at all timesObserve and act in accordance with all applicable laws & regulations & company policiesOther duties/projects as assigned4.         Knowledge/Skills/AbilitiesReasoning ability – Ability to apply commonsense understanding to carry out detailed and involved written or oral instructions.  Ability to deal with problems involving many concrete variables in standardized and un-standardized situationsAbility to work overtime when neededAbility to multi-taskGood judgment Confidentiality Good math skillsReading & interpreting skillsProblem-solving skillsTime management skillsAbility to prioritizeLanguage skillsGrammar & spelling skillsGood communication skillsAbility to interface with purchasingStrong organization skillsAbility to support Accounting Department (with month-end closing, etc.)Ability to train others about AIP tasks5.         Education/Training/ExperienceHigh School Diploma or equivalentExperience in A/PExperience working with vendors desired6.         TechnologyMS Office skills preferred Proficiency with excel and word preferredGood keyboarding skills preferredSupport implementation of new systems Understand Great Plains AIP and purchasing modules Learn NAV system 7.         Personality CharacteristicsDependableDetail orientedFlexibleDeadline orientedTakes pride in workCustomer focusedHigh integrity Ethical 8.         Essential Physical DemandsSittingLift and/or moving materials up to 10 lbs.Carrying up to 10 lbs.Visual acuityReaching with hands and armsTalkingHearingUse hands to finger, handle or feel objects, tools or controlsRepetitive motionsBendingStanding Climbing Kneeling Crouching9.         Primary EnvironmentIndoor work environmentAmbient room temperaturesLighting & traditional office equipment as found in a typical office environment10.       Supervisory ResponsibilitiesNoneNote:  This description is based on management’s assessment of the requirements and functions of this job as of the date this description was prepared.  It is a general guideline for managers and associates but it does not purport to be an exhaustive list of all of the elements of the job.  Management reserves the right on a temporary or indefinite basis to meet production, scheduling or staffing needs through the assignment or re-assignment of job duties or any other appropriate means.            The physical movements or activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  #Zip  EEO Employer – Veterans and IWD are strongly encouraged to apply Labelmaster is proud to be an Equal Employment Opportunity Employer and we are committed to the concept and practice of equal opportunity in all aspects of employment. It is our intent to comply with our duty to provide reasonable accommodations for qualified employees and applicants as required by law. All requests for accommodations should be made in writing to Jay Hollins by emailing jhollins@labelmaster.com. Pay Transparency Policy Statement - The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Acknowledgements & Consent American Labelmark Company (ALC) will not consider your application for employment unless you read and sign the following. I acknowledge that any employment offer is: Solely for at-will employment and I understand that this means that either ALC or I may terminate my employment at any time for any or for no reason. This understanding cannot be altered by anyone unless it is in writing and signed by the President of ALC; and Conditional on the satisfactory result of any drug and/or alcohol, medical examinations, other tests, educational requirements, educational verification, satisfactory references, and other obligations ALC may require. I agree to sign and execute the following form included with this application packet: Consent to Drug and Alcohol Testing. I affirm that the information I have provided in seeking employment with ALC (including this application form and any accompanying documents such as my resume) is correct and that any false or misleading information, including omissions may result in my not being hired or, if already hired, in my dismissal. I have no obligation to any former employer or to any other person that would prevent me from fully performing my duties to American Labelmark Company(ALC). I am not subject to any outstanding agreement or restrictive covenant inconsistent with the terms of ALC employment. Should I fail to disclose the existence of a third party obligation, whether enforceable or not, for cause. I authorize investigation and verification of the information I provide in this and other documents relating to my application for employment. I authorize, now and in the future, all persons, companies, schools, former employers, credit bureaus and law enforcement agencies to provide ALC with information about me and I release each of the above from any liability for doing so now and in the future. I also authorize ALC, now and in the future, to provide information about me to conduct the investigation and verification process. I understand the public websites may be reviewed to gather information for this application and I release ALC from any liability for doing so. If I am hired, I will completely read and remain familiar with ALC's Employee Handbook and other policies as issued or amended. Please direct any questions to Human Resources at 800-358-6200 x2300