Assistant, Administration & Project Support (Kuala Lumpur)

Job Descriptions Provide general administrative and clerical support to the Design & Engineering Department in accordance with company SOPs. Provide administrative and managerial support to HODs, Project Managers, and technical staff. Coordinate meeting schedules, meeting room bookings, logistics, and other departmental administrative arrangements. Prepare purchase requisitions, billing, claims, invoices, and other administrative and financial documentation. Act as PR Preparer by entering required information in Oracle to raise Purchase Orders (POs) and other related transactions. Serve as Document Controller for the EV Project, ensuring proper filing, tracking, distribution, and maintenance of project documentation. Maintain accurate and up-to-date project records and manage correspondence through the Electronic Document Management System (EDMS). Assist in preparing, compiling, and organising reports, drawings, letters, and supporting documents for project and authority submissions. Compile and update staff CVs, project records, and supporting documents for tender submissions. Monitor departmental inventory and provide general administrative and project support to PMs, HODs, and project teams, including other duties as assigned. Job Requirements Post Graduate Certificate or Diploma in Business Administration, Office Administration, or a related field. 4–6 years of relevant experience in administration, secretarial, or project support roles. Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint. Strong organisational, problem-solving, and administrative skills with good attention to detail. Good verbal and written communication skills, with the ability to coordinate effectively with stakeholders at various levels.