Benefits Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES Primary duties and responsibilities include, but are not limited to, the following: • Maintain and be primary contact with all team members and department leadership for FMLA and ADA processes. • Prepare FMLA/ADA packets to provide within 5 days of team member request(s) once eligibility is verified. • Review physician forms and verify completion of required information, then provide to Benefits Manager for approval. • Provide Short term and Long term disability forms as needed. • Submit disability claims online to current company insurance provider. • Provide monthly report to corporate including all current team member leaves. • Retrieve insurance premium payments from team members as needed and deliver to appropriate management. • Prepare and send out monthly eligibility team member information via digital displays, email, social media, physical letters, etc. • Audit benefit enrollments for completion and verify dependent documents have been received. • Rotate with other benefit team members to attend weekly new hire orientation and present basic benefit options available to the group. • Mail out forms and documents to current and prior team members as needed. • Scan documents to be entered into Datamagine. • Assist via phone or in person with any team member benefit and/or leave questions and requests. • Any other duties as assigned within the scope of this job description. KNOWLEDGE/SKILLS/ABILITIES • Knowledge of all applicable laws concerning medical insurance, HIPAA, FMLA, etc. • Proficient computer skills including Microsoft Excel, Word, Power Point, etc. • Excellent written and verbal communication skills, customer service and ability to maintain confidentiality • Must be highly motivated, a self-starter who is able to juggle multiple projects simultaneously and successfully, many with tight deadlines • Must be able to work well as part of a team as well as work independently. • Ability of simple reading, writing, math, and task completion skills is required. • Must have the following skills: clerical, compiling, analyzing, precision working, following instructions, memorization and problem solving. • Ability to speak Spanish preferred but not required. • Flexible to work all shifts including holidays, nights, and weekend hours as business needs dictate. • Must be a minimum of 21 years of age. EDUCATION and/or EXPERIENCE • Minimum 1 year experience in Benefits administration or Human Resources is required or any combination of education, training, or experience that provides the required knowledge, skills, and abilities. PHYSICAL DEMANDS • While performing the duties of this job, the team member is constantly sitting and occasionally standing, walking, reaching overhead, and bending over during the duration of their shift. • Must be able to lift/carry 10lbs or less. • The team member will constantly have repetitive use of both hands and require frequent light grasping motions and occasional firm/strong grasping motions. Finger dexterity of both hands will be constantly required. • Constant use of vision abilities is required including distance, depth perception, field of vision, and color vision. • The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT • Work performed consistently indoors alone and frequently with and around others. Team Member will perform work face-to-face including verbal contact with others around computer equipment and other electrical devices. • The noise level in the work environment is usually moderate. • Team Member may be exposed to odor and/or secondhand smoke. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.