Corporate Board Secretarial Specialist

Corporate Board Secretarial Specialist Hong Kong Monday – Friday, 09:00 – 18:00 Hybrid Intro You will be a member in our team responsible to provide professional company secretarial services with core areas of responsibility. Some of the things you’ll be doing: Corporate Secretarial • Prepare and file annual returns, business registrations, and statutory forms with the Companies Registry and other regulatory bodies • Maintain statutory books and records, including registers of members, directors, charges, and secretaries • Monitor compliance deadlines and ensure timely completion of compliance obligations. • Prepare and review board resolutions, minutes, written resolutions and other corporate governance documentation. • Act as the jurisdictional subject matter expert by providing technical guidance on local company law, regulatory requirements, and corporate governance matters. • Support the team in resolving complex technical queries and ensuring consistent application of internal policies and procedures. Client Onboarding & KYC Governance • Conduct detailed reviews of KYC, due diligence, and client onboarding documentation. • Coordinate onboarding activities with Compliance, Risk, Sales, and operational teams. • Ensure onboarding processes comply with internal policies and regulatory requirements. • Identify and escalate onboarding risks, documentation gaps, and compliance concerns. • Track onboarding progress and ensure timely completion of all onboarding requirements. Coordination with Local Offices & Global Stakeholders • Act as the primary liaison between APAC teams, local offices, and Global Subsidiary Coordinators. • Coordinate information gathering for governance, compliance, entity management, and corporate actions. • Drive follow-up actions and ensure prompt resolution of outstanding requests. • Support cross-border communication and coordination for multinational client structures. • Facilitate collaboration between regional and global stakeholders to meet client expectations. What technical skills, experience, and qualifications do you need? • Degree or diploma holder in business administration/corporate governance or a related discipline • Minimum of 3 years related Corporate Secretarial experience in a professional firm or law firm • Experience in handling SPV / fund portfolio is preferred • HKCGI/CGI membership will be an advantage • Excellent written and spoken in English and Chinese (i.e. Mandarin and Cantonese) • Meticulous, pro-active, attentive to details, self-motivated, keen to learn • Able to adapt in new challenges and with good communication skills