Event Coordinator (FTC, 6 months)

About the Role You’ll be responsible for supporting the EMEA event manager with the planning and execution of external-facing events that drive awareness, partnerships, and adoption of OpenAI products (e.g. conferences, developer events, customer activations, launches). Responsibilities - Coordinate delivery of external events (conferences, hosted dinners, field events, product launches) - Support end-to-end event execution from planning through post-event wrap - Manage run-of-show, timelines, and production schedules - Handle venue sourcing, contracts, catering, AV, fabrication, and staffing - Coordinate with agencies and production partners - Track budgets, POs, and invoices - Cross-functional coordination - Manage registration, guest comms, and on-site check-in - Ensure a high-quality, premium experience aligned with brand - Support VIP / executive hosting where needed - Be on the ground to run logistics and troubleshoot issues in real time - Coordinate staff, speakers, and vendors during live events - Track event performance metrics (attendance, pipeline, engagement) - Support post-event reporting and insights Requirements - 2–5+ years in events, field marketing, or experiential marketing - Experience with external / customer-facing events (not just internal) - Strong project management and attention to detail - Comfortable working in fast-paced, ambiguous environments - Vendor and agency management experience - Ability to travel and support onsite execution Why this role matters This is a unique opportunity to shape how OpenAI’s audiences experience its brand across EMEA, ensuring every touchpoint reflects precision, warmth, and innovation.