Executive Assistant

Orcrist is building a next generation data intelligence platform using cutting-edge technologies. We're handling petabyte-scale data with sub-second queries. Our product is a Kubernetes‑based platform delivered as B2B SaaS or as a self‑hosted on‑prem solution, including air‑gapped deployments. We enable customers across defense, law enforcement, and enterprise to turn mission-critical data into actionable intelligence. What You'll Do Supporting the CDO in day-to-day operations, structuring priorities and thinking ahead rather than waiting for instructions Proactively managing and maintaining the CDO's calendar Drafting and pre-formulating emails and correspondence Organizing and coordinating appointments, meetings, committee sessions, and events Preparing for and following up on meetings, including taking minutes and tracking decisions Planning and preparing business travel, including logistics and itineraries Managing expense reports and receipts, including scanning, sorting, and maintaining records Researching, compiling, and preparing information, documents, and presentations About You Several years of proven, hands-on experience in a comparable Executive/Personal Assistant role Exceptional organizational and multitasking skills, with strong attention to detail and follow-through A proactive communicator who keeps others informed without being asked twice Own sense of structure and initiative — you bring ideas and ways of working, rather than waiting to be told Excellent written and verbal communication skills in German and English (C1+) High level of professionalism, discretion, and integrity when handling confidential information Patience and an even temperament, including in situations where things take longer than expected Quick comprehension and the ability to adapt to shifting priorities in a fast-paced setting Nice-to-haves Completed business or administrative training, a degree, or a comparable qualification Proficiency with Google Workspace and other digital collaboration tools A structured, independent, and reliable work style Strong organizational skills paired with a collaborative, team-oriented mindset What We Offer Remote-first, Germany-wide: Work from wherever you do your best work, with regular team gatherings in Berlin and other off-site locations. Flexibility by default: Flexible working hours help you make work fit your life. Your setup, your way: Get a personal home-office equipment budget to create a workspace that works for you. 30 days of vacation: Take the time you need to recharge and come back with fresh energy. Keep growing: We invest in your personal and professional development. Get rewarded for impact: Performance bonuses are tied to agreed objectives and key results. A warm welcome: Every new team member gets a welcome goodie bag. Good people, good times: From summer and Christmas parties to regular team gatherings, we make time to celebrate together. A mission that matters: Work on challenges with tangible impact on public safety and national security.