Health Center Admin Asst - Evenings PT

Position Summary: Under the supervision of the Health Center Director, the evening administrative assistant is responsible for support in the operation of the school health center, clerical procedures, and assisting with closing procedures. Essential Duties & Responsibilities: Upon arrival, receive report from day shift administrative staff. Check email messages regularly. Send any appointment reminders that had not been given the previous shift. Make sure that appropriate paperwork is ready for appointments. Print and file any paperwork or health reports on students in Magnus Pharmacy and mailroom pick up, as needed. Order any supplies needed as directed by health center coordinator or health center director. Complete linen orders and work orders as needed. Review “Things To Do” folder for daily or on-going projects As students come to Health Center, direct them to the appropriate staff / location. Assist with closing procedures, including wiping down rooms, dumping garbages at the end of the night, making beds as needed. Report off to Day and Administrative RN, as required. Work as a team player and perform duties for members of the team. Seeks the best use of materials, equipment and staff to maximize efficiency and effectiveness. Complies with IAA policies/procedures and acts as a good steward of IAA finances. Respects the culture, diversity and rights of all students and staff, their families and the community. Prioritizes duties in a manner consistent with organizational objectives and growth. Performs other duties as assigned. Skills & Abilities: Education: High school diploma or equivalent Experience: Previous work with adolescents, preferred but not required. Previous work in a school setting, preferred but not required. Equipment Familiarity: Windows OS, Google suite, Gmail Certifications, Licenses or Special Training: Must meet and maintain background screening requirements as detailed in Pre-Employment and Employee Background Checks. Valid California Driver License and insurance. Current CPR certification (may be obtained after hire) Knowledge, Skills and Abilities: Computer skills necessary, familiarity with Google Suite including Gmail, Word, Google drive, and spreadsheets. Ability to follow and execute specific verbal and written instructions. Ability to communicate effectively, both verbally and in writing. Ability to promote and maintain positive interaction with all internal and external stakeholders. Demonstrate respect for cultural, ethnic, spiritual, and linguistic diversity and values including differences in personal goals, lifestyle choices and varying family backgrounds and histories. Physical Demands: P hysical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 35lbs); to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Dexterity of hands and fingers to operate a computer keyboard and office equipment. Vision: See in the normal visual range with or without correction. Specific vision abilities include close, distant and color vision perception and the ability to adjust eye focus. Hearing: Hear in the normal audio range with or without correction. Reasonable Accommodation Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Regular, acceptable attendance for work (excluding excused absences and periods of leave) is an essential function of the job and must be maintained to be successful. Reasonable accommodations that do not cause undue hardship may be made to help enable qualified individuals with disabilities to perform essential functions. Employees who wish to request an accommodation or assistance are responsible for notifying the Organization of their request and engaging in interactive communication with ICA to determine available options.