Health Coordinator

JOB SUMMARY The Health Coordinator contributes to Medical Teams International Calling by providing leadership and oversight to all health facilities including programming, administration, staff development and budget management. Responsible for the integrity of the program model in accordance with MTI, MOH and donor requirements at the Field level. JOB RESPONSIBILITIES ESSENTIAL DUTIES Responsible for ensuring program comply with MTI, MOH and donor requirements; and ensure that staff adhere to all MTI policies, Code of Conduct and ethical standards. Monitor and evaluate health sector service delivery objectives, indicators and outcomes of program; Make program adjustments as needed to align with donor and MTI requirements. Collaborate with Program Manager, Health Advisor, Director of Programs to develop the budget; responsible for monitoring financial performance of programs to ensure project objectives are achieved within allocated resources. Responsible for ensuring the effective implementation of HR functions related to staff management (hiring, training, promotion, scheduling, disciplinary action, termination) and ensure training and capacity building of regional staff. Support the development of effective working relationships with relevant stakeholders, implementing partners and community leaders, including representing MTI at health coordination meetings and communicating relevant information back to staff. Represent Medical Teams at regional-level health coordination meetings, task force meetings and other partner coordination meetings. Communicate relevant information to Medical Teams staff. Maintain relationships as first point of contact with public health department donors and partners. Act as last line for providing clinical consultation and make recommendations for referrals for specialized care. Lead production of site and donor reports including compiling and analyzing data, compiling narratives, and analysis. Ensure documentation of accurate records of business decisions, actions, and practices undertaken on all projects Utilize the enterprise resource planning (ERP) system, Rx Solution to analyse supply need and oversee timely procurement of equipment and adequate drug supply in accordance with consumption needs, national drug protocol and program budget. Monitor the general dynamics and context of the region and identify potential risks to service delivery and security implications; coordinate actions to mitigate risks. Maintain effective communication between field and country office, submit weekly sitrep and regular budget analysis report, compile incident reports as required per policy. Act as last line clinical consultation and make recommendations for referrals for specialized care. Responsible for the appropriate use of materials and assets in accordance with budget holder authority Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities. Conduct performance evaluations and enforce disciplinary procedures as per MTI policy. Other duties as assigned Supervision Provide direct technical oversight and performance management of health facility incharges and technical leads (Public Health officer, MEAL Officer) Head of Base (Security ) Responsible for day-to-day safety and security operations in the base location. Report issues to the Country Director. Ensure all personnel understand and follow safety and security SOPs. Ensure breaches are addressed. Make decisions in emergency situations to ensure the safety of personnel, otherwise revert to Country Director. Ensure Security Risk Assessments for new project sites have been completed before the project begins. Approve daily movements from base. Other Duties: Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behaviour expectations. Utilize volunteers when appropriate. Additional duties as assigned. EDUCATION, LICENSES, & CERTIFICICATIONS Required Bachelor’s Degree in a health-related field (MBChB, Nutrition, Public health etc), Registration with relevant Professional council is required Valid practising license Preferred Postgraduate training in project planning and management is an added advantage. Bachelor’s degree in public administration EXPERIENCE 5 years of experience in hospital practice relating to primary health care, maternal and child health, reproductive health, HIV/AIDS and communicable diseases; inclusive of 2 years at a managerial level Experience with an international NGO or UN agency is an added advantage. KNOWLEDGE, SKILLS, & ABILITITES Knowledge: In-depth knowledge of humanitarian operations and project cycle management, with strong interdepartmental understanding In-depth knowledge of Uganda MoH, WHO and UN health systems and policies Knowledge of health strengthening methods and best practices Knowledge of principles and current approaches to monitoring and evaluation in relief and development programs Knowledge of HIS/HMIS and ERP databases Skills: Skilled in project cycle management Effective leadership and people management skills, including developing, coaching and managing high performing teams Skilled in building coalitions, negotiating and resolving conflicts effectively while preserving important relationships with partners and funders Skilled in developing multiple solutions and able to take a swift decision, including in a high-risk situation Skilled in using HIS and HMIS database systems Skilled in data analysis and writing reports Skilled at using Microsoft Word, Excel, PowerPoint and Outlook Abilities: Keen interest to mentor others Ability to travel to health facilities frequently and at times upon short notice Ability to be decisive in emergency situations and use sound judgment Ability to exercise considerable initiative to plan, organize and follow through to meet deadlines Committed to high ethical standards Ability to support MTI Calling and adhere to the MTI Code of Conduct PHYSICAL CONDITIONS & WORK ENVIRONMENT Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent use of personal computers, database and digital platforms, and other office productivity machinery, such as a photocopy machine and computer printer. Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer. Frequent communication and exchange of information among colleagues and persons of concern requires the ability to speak, hear, convey and express oneself. Frequent close vision and the ability to adjust focus. Occasionally ascends/descends stairs, steps, or ladder depending on the role. Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc. The employee may occasionally lift and/or move heavy items Seldom to occasionally positions oneself to stoop, kneel, crouch, or crawl. If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot. Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions. NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change. Medical Teams International is an equal opportunity employer and DOES NOT at any stage of the recruitment process (application, Shortlisting, interview meeting, processing, reference verification, training) request candidates to make payments of any kind. Further, Medical Teams International Uganda DOES NOT retain any agent to conduct recruitments on behalf of the organization. Please note that under NO circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents. Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.