Office Manager

Mission: As Groq continues to grow, we're looking for an Office Manager to help launch our new Palo Alto office and create an exceptional workplace experience for our team. You'll play a key role in getting the office ready for employees, coordinating workplace setup, vendors, IT readiness, and move-in logistics to support a smooth and timely opening. Once operational, you'll own day-to-day workplace operations, creating a welcoming, organized, and engaging environment where employees, leaders, and visitors can do their best work. This is a hands-on, highly visible role for someone who takes initiative, moves with urgency, and thrives on creating great workplaces. You'll bring the details together, anticipate needs, and establish a reliable, high-quality workplace experience that reflects Groq's culture and supports our growing team. Location: Palo Alto / San Francisco Peninsula, CA (Onsite) Responsibilities & opportunities in this role: Coordinate office opening and readiness: Partner with Workplace, IT, Procurement, Security, and external vendors to prepare the Palo Alto office for employees, coordinating essential setup activities and ensuring a smooth, timely opening. Drive workplace setup and move-in: Coordinate office supplies, equipment, technology readiness, vendor services, and employee move-in logistics to create a fully operational and welcoming workspace. Own daily workplace operations: Manage the day-to-day functioning of the office, including facilities requests, maintenance coordination, office supplies, kitchen stocking, and overall workplace readiness. Manage building and vendor relationships: Serve as the primary onsite point of contact for property management, building services, facilities vendors, and other service providers, ensuring responsive and reliable support. Deliver an exceptional workplace and visitor experience: Create a welcoming, polished, and well-organized environment for employees, executives, and visitors, ensuring workplace services and shared spaces consistently meet high standards. Support executive-facing workplace needs: Anticipate and coordinate workplace logistics for leadership meetings, executive visits, and important onsite gatherings, partnering with relevant teams to ensure a seamless experience. Coordinate onsite events and engagement: Partner with People and other teams to organize office gatherings, celebrations, employee engagement activities, and experiences that strengthen the Palo Alto workplace community. Support employee onboarding and visitors: Collaborate with People, IT, and other teams to help new employees and visitors navigate the office, access workplace resources, and feel welcomed. Establish effective workplace processes: Develop and maintain office procedures, vendor information, supply management practices, and operational documentation to support reliable, scalable operations. Anticipate and resolve workplace needs: Proactively identify facilities issues, employee needs, and operational gaps, taking ownership of solutions to keep the office running smoothly. Continuously improve the workplace: Gather employee feedback, identify opportunities to enhance workplace services and experiences, and implement practical improvements as the Palo Alto team grows. Ideal candidates have/are: 4–6 years of experience in office management, workplace operations, facilities coordination, employee experience, or a related role. Experience independently managing day-to-day office operations in a fast-paced or growing organization. Strong organizational and project coordination skills, with the ability to manage multiple priorities, vendors, and timelines while moving quickly and maintaining attention to detail. Experience coordinating office openings, relocations, or workplace setup projects is a plus, but not required. Experience managing vendor relationships, coordinating facilities services, and maintaining a welcoming, well-functioning office environment. Experience organizing employee events, team gatherings, or workplace engagement activities. A strong hospitality and service mindset, with experience supporting executives, visitors, or high-visibility workplace environments. Excellent interpersonal and communication skills, with sound judgment, professionalism, and discretion when interacting with employees, executives, and external guests. A genuine passion for employee experience and creating workplaces where people feel connected, supported, and productive. A proactive, resourceful, and solutions-oriented approach, with the ability to anticipate needs, take initiative, and independently drive work forward. Adaptability and comfort navigating ambiguity, changing priorities, and a fast-moving environment. A hands-on mentality and willingness to take ownership of both everyday workplace needs and larger projects. Ability to work onsite five days per week in Palo Alto / the San Francisco Peninsula. Why Join Us: Purposeful Hiring : You’re not here by accident, and neither is anyone else. Every teammate is handpicked with intention because who we build with matters. Builders Wanted : You’re not just riding the rocket ship, you’re building it. Your work directly shapes the trajectory of our company. Mission-Driven Work : We’re here to make a real impact. Our mission fuels everything we do. Tackling Hard Problems : If easy isn’t your thing, you’re in the right place. We solve some of the most complex and exciting challenges in our space. Excellence Is The Standard : High performance isn’t just encouraged, it’s the baseline. And it’s contagious. Compensation Groq is committed to providing competitive compensation through our Total Cash philosophy, which incorporates potential bonus value directly into base pay. The total cash salary range for this position, which is inclusive of the potential bonus value, is $91,000–$117,600, with individual placement determined by your geographic location, experience, skills, and alignment with internal compensation standards. This range is specific to candidates located in the United States. Compensation for international candidates will vary based on local market dynamics. Beyond cash compensation, Groq also offers a Long-Term Incentive (LTI) Program and a robust suite of employee benefits.