Officer, Administration

Officer, Human Resources (Fixed Term) Location: Horana, Sri Lanka. Coats is a world leader in thread manufacturing and structural components for apparel and footwear, as well as an innovative pioneer in performance materials. These critical solutions are used to create a wide range of products, including ones that provide safety and protection for people, data and the environment. Trusted by the world's leading companies to deliver crucial, innovative, and sustainable solutions, we provide value-adding products including apparel, footwear and specialty threads. With a proud heritage dating back more than 250 years and a spirit of evolution to constantly stay ahead of changing market needs, we have operations across 50 countries with a workforce of over 17,000, serving our customers worldwide. Role Purpose: The Officer, Administration is responsible for coordinating day-to-day administrative operations to ensure the smooth and efficient functioning of office services and employee support facilities. The role supports key administration processes including vendor coordination, procurement and payment administration, transportation and travel arrangements, facilities management, records maintenance, and operational reporting while delivering a high standard of internal customer service. What you will do: Coordinate Purchase Requisition (PR), Purchase Order (PO), and Goods Receipt Note (GRN) processes, including SAP transactions and follow-up actions. Verify supporting documentation and coordinate vendor and third-party payment requests. Process and coordinate monthly payments for transport, security, canteen, cleaning, and other service providers. Coordinate daily transportation requirements and liaise with transport providers to ensure smooth operations. Support international business travel arrangements, including flight bookings and travel-related documentation. Monitor the performance of outsourced service providers and address operational requirements relating to security, cleaning, canteen, and transport services. Review medical invoices and employee-related documentation and coordinate any required follow-ups. Manage office supplies, stationery, and inventory to ensure uninterrupted business operations. Maintain accurate administrative records, files, reports, and supporting documentation. Review and monitor monthly gate pass reports and ensure compliance with administrative procedures. Assist in monitoring administrative expenses and budget-related information. Prepare periodic administrative reports and management updates. Support HR initiatives, employee engagement activities, meetings, and company events. Perform other administration-related duties assigned by management. Who you are: Diploma or Degree in Business Administration, Management, Human Resources, or a related field from a recognized institution. Minimum 1-2 years of experience in Administration, Office Operations, Facilities Coordination, or a related support function. Good working knowledge of Microsoft Office applications, particularly Excel, Word, and PowerPoint. Strong organizational and coordination skills with the ability to manage multiple tasks and deadlines. Excellent attention to detail and accuracy in record-keeping and documentation. Strong communication and interpersonal skills with the ability to work effectively with employees, vendors, and internal stakeholders. Proficiency in English and Sinhala, both written and spoken. What will set you apart: Exposure to SAP or other ERP systems. Experience in coordinating procurement and payment processes, including PRs, POs, GRNs, and invoice management. Previous experience working with outsourced service providers such as transport, security, cleaning, or canteen vendors. Experience in travel coordination and event administration. Exposure to budget monitoring and administrative cost management. Experience in a manufacturing or corporate environment. At Coats Group, we are committed to innovation, excellence, and fostering a diverse and collaborative environment where every team member can thrive. If you are passionate about making an impact in the textile industry and eager to join a global leader with a rich heritage and a forward-thinking approach, we invite you to take the next step in your career with us. Apply now to be part of our dynamic team and help shape the future of textiles.