Operations Coordinator - Executive & Administrative Support

About the role Do You Convert is looking for a highly organized, jack-of-all-trades Administrative Coordinator to support our leadership team directly. This is a "whatever we need" kind of role: a trusted person who can take on project work without needing much direction once the ask is clear. You'll work from home, but this isn't a fully virtual job. Some of it - supplies, gifts, event materials - is hands-on, so you need to be in the Tulsa area. What you'll do Order supplies, equipment, gifts, and event materials as needed. Schedule and coordinate Zoom calls, keeping calendars aligned across the leadership team. Manage events end to end, from logistics and materials to vendor coordination and day-of details. Support ad hoc projects, helping drive them to completion rather than letting them stall. Help leadership stay organized - tracking follow-ups, managing to-do lists, keeping commitments from falling through the cracks. Take on the miscellaneous "can you just handle this" tasks that come with supporting busy leaders. What we're looking for Someone who's organized, detail-oriented, and follows through without hand-holding. Genuinely fluent with AI - you reach for tools like Claude to move faster and multiply your output. A great keyboard personality - clear, warm, and professional in chat and email. Responsive and thrives in a fast-paced environment where priorities shift fast. Comfortable wearing a lot of hats and switching between very different types of tasks in the same day. Comfortable in our stack, or quick to learn it: Slack, Zoom, Claude, Teamwork, HubSpot, and Google Apps. Trustworthy with sensitive and confidential information. Based in or near Tulsa, OK. Experience supporting an executive, founder, or small business owner is a plus.