Personal Assistant

Purpose of the Job We are seeking a highly organized and proactive Personal Assistant to support management in our day-to-day operations. This role is essential for ensuring efficiency and effectiveness, involving a range of administrative and organizational tasks. The ideal candidate will have exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description Executive diary management International and domestic flight bookings, and cost management International visa applications with supporting documentation International accommodation and shuttle arrangement, and cost management Hotel bookings and car hire, and cost managment Planning and coordinating of annual sales incentive trip Brand management within the company, and certain marketing activities Ad hoc marketing and event responsibilities Management and execution of ad hock company conferences Minute taking at required meetings and board meetings Arrangments and exceuction of VIP customer visits (Linbro Park) Presentation setup and compilation for EXCO and DCE meetings Purchasing and management of office groceries and stationary Purchasing of miscellaneous office supplies Regular meetings with suppliers related to pricing, quality and performance Negotiation of supplier contracts Monthly reporting on specific areas of responsibility Transportation of staff that are travelling to and from airport and/or Guatrain Managing the petty cash and travel expense claims Arranging the REDPRIDE award meetings Invoices for verification and approval Handling of certain expenses claims for the sales team Upload invoices on our ARIBA system Debit card and credit card reconsiliations every month Assist with events Job Requirements - Experience and Education Minimum requirement is a Matric (Grade 12) qualification or similar qualification and/or experience. Suitable business management diploma or degree advantageous Previous experience within similar role Superior business communication skills (Spoken and Witten) Excellent Computer Proficiency Valid Code 08 driver’s license and own reliable transport Leadership Behaviors Building Outstanding Teams Collaborate & break silos Execution & Accountability External focus Growth mindset Inclusion Innovation Setting a clear direction Simplification Skills Business Acumen Communication Skills Stakeholder Management Negotiation Skills Auditing Budgeting Attention To Details Organization & Planning