Personal Assistant to Group CFO

Duties & Responsibilities: Full-time position Administrative Support: • Coordinate/manage/ schedule meetings, conferences, appointments and events. Ensure logistics are organized effectively • Able to juggle competing priorities, constantly adapt to change and thrive in fast-paced, high-pressure environment • Prepare correspondence, reports, presentations, and meeting materials as requested • Screen and handle incoming calls, emails, and correspondence • Maintain accurate records, files, and documentation Diary and Travel Management • Organize domestic and international travel arrangements and visas • Book flights, accommodation, transportation and itineraries • Prepare travel schedules and supporting documentation • Monitor travel expenses and process expense claims Communication and Coordination • Act as the primary point of contact between the Executive and internal or external stakeholders • Liaise with partners and colleagues on behalf of the Executive • Follow up on action items and ensure deadlines are met • Coordinate and support special projects as required. Office/Operational Support • Monitor office supplies and coordinate procurement when necessary • Assist with budget tracking and expense management (three budgets) • Support the implementation of administrative processes/procedures • Perform general administrative duties to support business operations Education : post-secondary or bachelor's level preferred Skills & Specifications : • Trustworthy and discreet • Ability to work independently and maintain confidentiality • Maintain strict confidentiality regarding company and personal matters. Handle sensitive and confidential information with the highest level of discretion • Ability to prioritize tasks and work under pressure • Excellent organizational and time-management skills, strong multi-tasking capability • Comfortable working in collaborative, flexible fast changing environment • Able to manage intrusive requests and people, ... • Proactive and self-motivated • High level of attention to detail and accuracy • Strong written and verbal communication skills • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). • Professional demeanor and interpersonal skills • Service-oriented mindset Work experience requirements : • Proven experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role. • Experience supporting senior Executives • Good knowledge of office management systems and administrative procedures Languages : • English: General professional proficiency • Other languages would be a plus