Procurement Manager

Essential Duties and Responsibilities: The duties below are grouped into the main areas of responsibility on which this position is evaluated. 1. Procurement Operations and Purchase Order Management Manage the Purchase Requisition review process in Oracle Fusion ERP: assess completeness and procurement readiness, determine the sourcing pathway, and confirm that required operational, technical, legal, IT, facilities, and regulatory approvals are in place before routing for financial approval. Prepare, review, and issue Purchase Orders and Change Orders based on approved requisitions, completed sourcing, and authorized funding, in compliance with approval limits, tolerance thresholds, budget controls, and the institutional delegation of authority. Administer specialized procurement channels, including blanket purchase orders, catalog or punchout purchasing, and urgent or emergency procurements, ensuring executive pre-approval where required and timely documentation in Oracle Fusion ERP. 2. Competitive Sourcing and Contract Administration Lead competitive sourcing in accordance with institutional procurement thresholds, including obtaining quotations, managing formal bid and RFP processes, evaluating supplier responses, and documenting award decisions. Ensure appropriate justification and approval for sole-source, emergency, and other non-competitive procurements. Administer supplier agreements, service contracts, and blanket purchase orders; track expirations, renewals, and re-bid timelines; and coordinate performance reviews of strategic and high-value suppliers. 3. Vendor Management and Policy Compliance Coordinate vendor onboarding and vendor record maintenance with Finance and Accounts Payable, including due diligence, sanctions screening, anti-bribery and conflict-of-interest certifications, tax and banking documentation, and cybersecurity review where vendors will access institutional data. Enforce procurement policies on unauthorized commitments, vendor communications, conflicts of interest, approval limits, competitive bidding, and segregation of duties across the Procure-to-Pay cycle. Maintain documentation of supplier performance, service issues, and corrective actions, and escalate vendor risks to the appropriate authority. 4. Procurement Records, Audit Readiness, and Reporting Maintain complete, auditable procurement files, including requisitions, quotations, bid evaluations, approvals, justifications, contracts, purchase orders, change orders, and vendor documentation, in compliance with record-retention, audit, accreditation, donor, grant, and regulatory requirements. Serve as the procurement point of contact for internal and external audits and resolve procurement-related audit findings. Produce regular reporting on procurement activity, cycle times, spend, and compliance exceptions for the Division of Administration and Finance. 5. Team Leadership, Stakeholder Support, and Process Improvement Supervise, develop, and evaluate the Supply Chain Officers and Procurement Specialists, assigning work and setting performance goals aligned with departmental priorities. Train requesters and approvers on procurement procedures and Oracle Fusion workflows, and support departments in procurement planning and specification development. Recommend and implement improvements that strengthen service quality, transparency, compliance, and procurement cycle times. 6. Other Duties as Assigned Perform other duties as assigned by the supervisor in support of the Division of Administration and Finance and the University's mission. Minimum Qualifications Education (Minimum / Preferred): Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Management, or a related field. Preferred: Master’s degree (MBA or similar) and coursework in contract law, business analytics, or enterprise resource planning. Experience (Minimum / Preferred): Five years of relevant experience in procurement, strategic sourcing, or supply chain operations, including experience managing competitive bidding processes and vendor contracts. Preferred: Seven or more years of procurement leadership experience within a higher education, non-profit, or complex enterprise environment. Hands-on administrative experience with Oracle Fusion ERP. Knowledge, Skills, and Abilities (KSAs): Deep functional knowledge of enterprise procurement workflows, specifically within Oracle Fusion ERP. Strong understanding of contract lifecycle management, competitive sourcing, risk mitigation, and compliance screening (e.g., sanctions checks). Excellent negotiation, analytical, and problem-solving skills, with a commitment to clear audit trails and comprehensive documentation. Ability to enforce financial controls and delegation of authority while maintaining collaborative cross-departmental relationships. Languages: Proficiency in English (spoken and written) Arabic fluency for local communication Certifications / Technical Skills (if applicable): Professional procurement certification (e.g., CIPS, CPSM, CPP) is highly preferred. Advanced proficiency in ERP systems (Oracle Fusion) and data-driven business analytics tools.