Project Coordinator, Marketing

About Us: We are SmartyPants Vitamins – the best-selling vitamin and supplement brand known for making high-quality, nutrient-dense, unbelievably delicious gummy multivitamins for the whole family. In 2020 we joined Unilever as part of the Health & Wellbeing Collective, yielding additional support as we continue to grow the brand globally. From the start, SmartyPants Vitamins has been about family, authenticity and a core commitment to our collective well-being. SmartyPants believes in making it easier to stay healthy by providing best-in-class products that also taste great. We're industry leaders in testing, transparency, and advocacy, from sourcing the highest-quality ingredients to testing and packaging. We have an appreciation for the comedy and intensity that comes from working in a company with explosive growth and a strong sense of social responsibility. Our mission is to bring better health to the real world. How? By making premium products that are crafted to fit delightfully into the lives of real families, and by giving back to women and children in need with the help of our partners at Vitamin Angels. With over 27MM nutrient grants donated to date, and happy customers all over the world, we are well on our way to accomplishing our goal. SmartyPants Vitamins is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. THE ROLE: PROJECT COORDINATOR, MARKETING The Project Coordinator, Marketing brings a positive, engaging presence and enjoys working cross-functionally to support teams, build connections, and contribute to a strong company culture. They support the execution of key initiatives across product commercialization, brand communications, and corporate communications by coordinating project plans, timelines, stakeholder communications, and deliverables to keep projects organized, aligned, and on track. Serving as a central point of coordination across Brand Marketing, Innovation, Regulatory, Quality, Operations, Creative, and external agency partners, this role facilitates communication, tracks progress, and helps identify and escalate risks that may impact timelines, resources, or project objectives. Working closely with functional teams and leadership, the Project Coordinator supports multiple concurrent workstreams, including label development, innovation launches, internal communications, and employee engagement initiatives. They also contribute to continuous process improvement by identifying opportunities to enhance efficiency, strengthen collaboration, and improve visibility across teams. Given the breadth of responsibilities, this role requires a highly curious and proactive mindset. The ideal candidate is continually seeking new ways to improve efficiency, streamline processes, and elevate the quality of work through technology and innovation, including leveraging AI-powered tools and emerging capabilities to enhance project execution, communication, collaboration, and overall team effectiveness. Reporting to the Program Director, the Project Coordinator supports cross-functional alignment and the successful delivery of commercialization, communications, and employee experience initiatives across the organization. Artwork Development & Commercialization Coordination (40%) This individual owns the end-to-end label development and routing process, ensuring projects move efficiently from brief through final approval while maintaining compliance and launch readiness. Own the label development lifecycle, including brief collaboration, project initiation, routing, review, approval, and final delivery. Lead cross-functional workflow coordination across Regulatory, Quality, Innovation, Operations, Brand Marketing, and external design partners. Supports execution of project timelines, monitor critical milestones, identify risks, and drive resolution of issues that may impact launch timing. Facilitate stakeholder alignment and decision-making during label development and review cycles. Partners with stakeholders to make sure all artwork updates meet business objectives, regulatory requirements, and production timelines. Supports and improve processes that increase efficiency, visibility, and accountability throughout the label development workflow. Maintain project documentation, approval histories, and artwork archives. Other job-related duties as requested. Corporate Communications & Employee Experience (40%) This individual serves as project coordinator for the company's core internal communications and employee engagement initiatives, ensuring consistent execution and alignment with the SmartyPants brand. Help champion a consistent SmartyPants experience by ensuring internal communications, employee events, and corporate materials align with our brand voice, culture, and core values. Supports execution of project planning and execution for standardized corporate communication materials and company-wide messaging. Lead planning and execution of two large-scale annual employee events, including Half-Time and Year-End celebrations. Own planning and coordination of monthly Rally Meetings, including agenda development, communications, logistics, and stakeholder management. Support planning and execution of Brand Marketing activations as needed Continuously improve communication and event management processes to enhance employee experience and operational efficiency. Other job-related duties as requested. Brand Communications Commercialization Support (20%) This individual owns the project coordination processes that connect Brand Innovation and Brand Communications teams to deliver successful product launches. Manage & coordinate the transition of projects from Brand Innovation teams to Brand Communications teams, ensuring seamless project handoffs and clear accountability across functions. Execute integrated go-to-market timelines for innovation launches, ensuring deliverables remain on track and stakeholders remain aligned. Provide regular project status updates, timeline management, and stakeholder communication. Develop and continuously improve project management tools, workflows, and launch processes to support scalable growth. Other job-related duties as requested. What You Have: 3-5 years of experience in project management, marketing operations, commercialization, communications, or related fields. Brings a positive, engaging presence and enjoys working cross-functionally to support teams, build connections, and contribute to a strong company culture. Naturally curious and forward-thinking, with a track record of identifying smarter ways of working and proactively leveraging AI and emerging technologies to improve processes, accelerate execution, and enhance team effectiveness. Demonstrated experience managing complex cross-functional projects with multiple stakeholders and competing priorities. Proven ability to influence and drive accountability Strong planning, prioritization, and organizational skills with exceptional attention to detail. Ability to identify risks early and proactively develop mitigation plans. Experience developing and improving business processes and workflows. Excellent verbal and written communication skills. Ability to thrive in a fast-paced environment with shifting priorities and tight deadlines. Proficiency with project management tools, Microsoft Office, and collaboration platforms. WHAT TO EXPECT DURING THE INTERVIEW PROCESS Initial video screen with a member of our Talent team Round 1: Conversation with the Hiring Manager + 1-2 conversations with other Ollies on the team Round 2: 2-3 conversations with team or cross functional Ollies Final Round: Homework* *At VMS, our final round is called Homework. Candidates who participate in this round are given 3 questions in advance to answer and present to the interview panel they previously spoke with in the process. We understand every candidate is different. If you need a reasonable accommodation to adjust this procedure, please let us know as soon as possible so that we can evaluate and provide other options that work for your needs THE DETAILS ​ LOCATION: Hybrid - El Segundo, CA ​ HOURS: Full time, exempt (salary) MANAGER: Program Director PLEASE NOTE: Candidates must be authorized to work in the United States without sponsorship. The pay range for this position is $68,000-80,000. For this remote role, compensation is determined based on geographic location and experience, and the final offer will reflect these factors within the posted range. WHAT WE OFFER: An opportunity to work with an intelligent, inspiring, and extraordinarily fun team 100% employer-paid medical coverage for employee only, dental + ortho, and vision insurance 4 weeks PTO + paid holidays + 12 Mental Health Days per year 100% Paid parental leave, Fertility + Adoption Benefits Annual Bonus 401(k) plan with Employer Match Hybrid Work + Wellness + Cell Phone Stipends Free product And much more!