Secretary

Job Purpose Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department. Key Job Accountabilities - I Act as first point of contact for both internal and external visitors wishing to contact the line manager. Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate. Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems. Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings. Key Job Accountabilities - II Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department. Prepare memos/communication, including workflows and any other documentation as directed by Line Manager. Maintain records/files, replenish stationery, and arrange servicing of office equipment. Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time. Qualifications Secretarial Diploma. Knowledge and/or Experience - I 4 years’ of experience with a recognised organisation.