Senior Secretary

Job Purpose Provide complete and confidential service including time management, group wide administrative duties and being first point of contact interface with visitor/callers for the department. Key Job Accountabilities - I Act as first point of contact for both internal and external visitors wishing to contact the senior level manager. Provide complete secretarial service for the senior level manager, routing callers and correspondence and drafting, finalising replies under direction. Coordinate and facilitate the reception and logistical arrangements for visiting VIPs, ensuring sensitivity to cultural aspects. Provide a time management /diary service for senior level manager. Maintain, organise, analyse, update, and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems. Key Job Accountabilities - II Identify and deal with problems and issues that arise to ensure the smooth running of the office and department. Prepare memos/documentation, including workflows for the senior level manager. Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of time. Maintain records/files, replenish stationery, and arrange servicing of office equipment. Qualifications Secretarial Diploma. Knowledge and/or Experience - I 7 years’ of experience with a recognised organisation.