Specialist - Board Affairs

ROLE MAIN PURPOSE will be responsible to provide operational expertise for administrative support to the Board and managing board-related processes and documentation. KEY ACTIVITIES FUNCTIONAL RESPONSIBILITIES Facilitate board meetings, committee meetings, and related activities, including scheduling, logistics, and preparation of meeting materials. Draft meeting agendas, minutes, and resolutions, ensuring accuracy, completeness, and adherence to legal and regulatory requirements. Coordinate with board members, executive leadership, and committee chairs to gather and compile materials for board and committee meetings. Develop accurate and up-to-date records and documentation related to board activities, decisions, and resolutions. Assist in the development and implementation of board policies, procedures, and best practices to enhance governance effectiveness. Support to facilitate the orientation of board members, ensuring they have the necessary information and resources to fulfil their duties and responsibilities. Ensure compliance with relevant laws, regulations, and reporting requirements, including those related to corporate governance, board operations, and shareholder communications. Assist in the preparation and filing of required legal and regulatory documents, such as annual reports, proxy statements, and disclosures. Implement processes and controls to safeguard confidential board information and ensure appropriate access and distribution. Support to manage the onboarding and offboarding processes for board members, including orientation, logistics, and access to relevant information and systems. Educational Qualifications: Bachelor's degree in Business Administration, Corporate Governance, Law, or a related field. A master's degree or relevant certification is a plus. Professional and Technical Certificates (Preferred): Certified Executive Assistant (CEA) Professional Experience: • Minimum 5+ years' experience in high-level support to BOD and executives, preferably in a similar organization with similar operations.