STPD - Planning - Administrative / Office Support - Associate

SMBC: A trusted partner for the long term Here at SMBC Group, we want to help you find the next step in your career so read on to discover if this opportunity is the one for you. We like to recognise potential in our people, so we welcome your application even when your experience doesn’t perfectly align with the job description. Whilst we’ll always strive to be better, we’re proud of our inclusive culture, and encourage our applicants and colleagues to be their authentic, unique selves. Who we are United by a sense of purpose towards our customers – to be a trusted partner for the long-term – and our universal banking platform in EMEA, SMBC Group has an international growth agenda and award-winning products, meaning we provide exciting opportunities to work on a diverse range of projects and initiatives. We deliver a full suite of corporate finance products and solutions to our customers as well as investment banking and advisory services, and a range of innovative solutions in global capital markets. Read on to find out how you could enhance your skills and gain valuable experience, by joining us to support our clients transition to a sustainable future. Role Summary Sumitomo Mitsui Banking Corporation (SMBC) is the core banking arm of Sumitomo Mitsui Financial Group, accounting for approximately 75% of SMFG’s income. It is a global bank with presence with 150 offices in circa 40 countries. Given the demographic and GDP growth dynamics of Japan, international expansion across non-Japan Asia, EMEA and the Americas has been at the heart of SMBC’s strategy and continues to be the growth engine of SMFG globally SMBC has a long-established presence in EMEA, first opening its operations in London in 1917. Today SMBC operates out of two banking and markets subsidiaries. SMBC Bank International plc (SMBC BI) in London, which oversees its UK, Middle East, Turkey and Africa operations. It is regulated by the Prudential Regulation Authority (PRA) and the Financial Conduct Authority (FCA) SMBC BI is acting as the regional head office in EMEA, and many SMBC EMEA senior managements belong to. SMBC BI has delivered the full suite of debt financing and hedging solutions and is the first Universal Bank in the Japanese banking industry in the UK. Universal Bank is a financial institution to provide a wide array of financial services including commercial banking, investment banking, and other product Strategic Planning Department (STPD) is responsible for regional business strategy, financial performance and governance framework. The team of secretary belongs to STPD and supports CEO of EMEA and other senior management including the Deputy Head of EMEA This role is an exciting opportinity for someone to join us to support senior management of SMBC EMEA, the Deputy Head of EMEA, as an executive secretary through the management of diaries, internal & external communications. To coordinate and arrange key meetings / dinners / forums for senior management of SMBC EMEA along with other secretaries and stakeholders. The anticipated salary range for this role is £37,000 - £57,000, with the final offer determined based on the candidate’s skills, experience, role scope, location, and relevant market factors. In addition to base salary, the role may be eligible for a discretionary incentive award and a competitive benefits package, including core benefits such as pension provision. Business Area STPD is responsible for the overall strategic planning of SMBC EMEA region including the preparation and management of annual finance budgets, corporate governance and other company-wide matters Within this team the Secretary/Administrative Assistant provides generalist administrative support to SMBC EMEA senior management including the Deputy Head of EMEA Position Description Arranging both external and internal meetings, which includes corresponding with clients and internal staff, booking meeting rooms and conference facilities Management of the diaries for the Deputy Head of EMEA and relevant senior management Organization of contact list for the Deputy Head of EMEA Arranging dinners for entertaining clients and internal meetings Organization of travel and accommodation for business trips Liaison with colleagues in the Company, staff in Tokyo and other offices, and external contacts Organizing expense reports Organization and storage of paperwork, documents and computer-based information Keeping an eye on facilities of the Deputy Head’s office, which includes immediate contact with the Facility Dept. Knowledge, Skills and Experience Excellent communication and interpersonal skills: Professional demeanor, ability to communicate effectively at all levels and particularly with Senior Executives Good Microsoft Office skills (Word, Excel, Powerpoint: Intermediate level) Bilingual: Highly proficient in English and Japanese is essential Ability to work efficiently under pressure and manage multiple priorities Ability to work collaboratively with colleagues Competencies Customer Focus Driving Change Driving Results Embraces Diversity Enterprise Leadership Judgement and Decision Making Risk Management Strategic and Visionary Trust and Integrity What we offer For all the expertise and experience you bring to help us make a difference, it’s only sustainable if we support you to build your career and be your best self so we offer competitive company benefits, centred around promoting positive well-bring and work-life balance. We also believe in fostering a diverse and inclusive work environment, where all team members perspectives and contributions are valued. Initiatives in place which promote a diverse and inclusive culture and healthy work life balance include hybrid working, Sport & Social Clubs and Diversity and Inclusion networks. As an employee of SMBC you have access to a host of both useful and exciting benefit offerings. See below some of the benefits on offer to you: Hybrid and flexible working Competitive paid leave days Benefits to support your physical wellbeing, including private medical insurance and life and invalidity insurance Various policies to support your mental wellbeing, including a robust behavioural health network with counselling and coaching services Access a wide range of learning and development opportunities and career progression opportunities Ambitious remuneration package So, if you like a challenge and want to continuously grow and develop in a role where you will be supported along the way by a dynamic and diverse team, apply today!! We recognise our role as a bank to support social change and welcome all applications, including those from groups often under-represented in financial services. We value the uniqueness of professional and personal, backgrounds and perspectives as they play a vital role in continuing the sustainable growth of our organisation. We’ll ensure reasonable adjustments to our recruitment process are offered due to a disability or long-term condition whenever requested. We are committed to transparent and equitable pay practices. Compensation is determined using objective criteria, including skills, experience, and role responsibilities, and applied consistently throughout our recruitment processes. We do not request candidates' pay history and are committed to preventing unjustified pay disparities.