Training & HR SOP Specialist

# Training & HR SOP Specialist > Virtual Assist · Philippines (Remote) · Part-time · Posted 2026-11-09 **Workplace:** remote ## Description We are seeking a highly organized, detail-oriented Virtual Assistant to own two core projects: consolidating our overlapping training materials into one streamlined library, and reviewing our Human Resources SOP manual so it is clear, complete, and aligned with state-by-state requirements. The ideal candidate is a strong writer and editor who can take dense, repetitive, or legal-heavy content and turn it into simple, step-by-step processes anyone can follow. They are curious, persistent, and comfortable tracking down missing information from managers, department leads, and reliable public sources until every SOP is finished. ## Requirements **Key Responsibilities:** **Training Material Consolidation** - Inventory all existing training materials (documents, slide decks, videos, - checklists, handbooks, and LMS content) across departments and locations. - Build and maintain a master training tracker in Excel or Google Sheets listing each item's topic, owner, audience, format, location, and last-updated date. - Identify overlapping, duplicate, outdated, and conflicting content, and flag it for review. - Merge duplicate materials into a single approved version for each topic, preserving the best and most current information. - Rewrite and reformat content so it is concise, consistent, and easy to follow, using plain language, clear headings, numbered steps, and checklists. - Organize materials into a logical structure by role, department, and onboarding stage so employees can quickly find what they need. - Create consistent templates and formatting standards for all future training materials. - Develop quick-reference guides, job aids, and one-page summaries for frequently used processes. - Set up a clear file-naming convention, folder structure, and version control system for the training library. - Route revised materials to subject-matter experts and managers for review and approval, and track sign-offs. - Archive retired materials so outdated versions are no longer in circulation. **HR SOP Manual Review & Completion** - Review the full Human Resources SOP manual section by section, covering areas such as hiring, onboarding, payroll, timekeeping, leave, benefits, performance, discipline, and offboarding. - Identify state-specific requirements and terminology that differ by location (for example, paid sick leave, final paycheck timing, meal and rest breaks, overtime rules, required notices, and record retention). - Build a state-by-state reference matrix showing which policies vary by state and where each variation appears in the manual. - Flag legal language, outdated references, and possible compliance gaps for review by HR leadership and legal counsel. - Rewrite each process in plain, easy-to-understand language, removing jargon while keeping the meaning accurate. - Break each procedure into clear, numbered steps with defined owners, timelines, required forms, and approval points. - Add simple flowcharts, checklists, and examples where they make a process easier to follow. - Identify missing procedures, incomplete steps, missing forms, and unanswered questions throughout the manual. - Gather missing information by interviewing HR staff, managers, and department leads, and by researching official state labor department and government sources. - Maintain a gap log tracking every open item, who it was sent to, follow-up dates, and resolution. - Assemble the completed SOP booklet with a consistent format, table of contents, glossary of terms, and revision history. - Set up a process for keeping the manual current as laws and internal policies change. _Note: This role organizes, simplifies, and flags compliance questions. It does not provide legal advice; final legal review and approval remain with HR leadership and legal counsel._ **Coordination & Project Support** - Create and manage a project plan with milestones and deadlines for both the training consolidation and the SOP review. - Schedule review meetings with managers, subject-matter experts, and HR leadership, and track action items to completion. - Follow up consistently on outstanding information, approvals, and feedback. - Provide weekly progress updates summarizing completed work, open gaps, and decisions needed. - Maintain organized, secure digital files for all drafts, approved versions, and source materials. - Handle confidential HR and employee information with professionalism and discretion. - Recommend improvements to how training and SOPs are created, reviewed, and maintained going forward. - Assist with related administrative and special projects as needed. **Qualifications & Skills** **Required & Preferred** - 2–3 years of experience as a Virtual Assistant, HR Assistant, HR Coordinator, - Training Coordinator, Technical Writer, or similar role. - Excellent written English, with a proven ability to simplify complex or technical content into clear, plain language. - Strong editing and proofreading skills with exceptional attention to detail. - Experience creating or updating SOPs, process documentation, training manuals, or employee handbooks. - Working knowledge of common HR processes (onboarding, leave, payroll, performance, offboarding). - Strong research skills and comfort using official government and state labor department sources. - Proficiency with Google Workspace and/or Microsoft Office, especially Word and Excel. - Ability to manage a large, multi-part project independently and follow through without constant supervision. - Strong follow-up skills and comfort reaching out to managers and stakeholders for missing information. - Ability to handle confidential information with professionalism and discretion. - Familiarity with US employment law differences across states. - Instructional design or curriculum development experience. - Experience with an LMS or knowledge base tool (e.g., Trainual, Notion, Confluence, SharePoint, TalentLMS). - Experience with project management tools such as Asana, ClickUp, Trello, or Monday.com. - Ability to create simple flowcharts and visual job aids (e.g., Canva, Lucidchart, Visio). - Familiarity with AI and productivity tools to speed up drafting and organizing content. ## Benefits **Why Join Us?** - work-from-home opportunity. - A chance to make a lasting impact by building the training and HR resources the whole company relies on. - Supportive and collaborative work environment. **Job Details** - Part-time - Part-time hours, Monday to Friday, night shift (PH time) **Benefits:** - Paid training ## Apply [Apply at Virtual Assist](https://apply.workable.com/virtual-assist/j/6912D4956C/apply) --- Powered by [Workable](https://www.workable.com)