UG - Field Accountant

JOB SUMMARY The Field Accountant contributes to the calling of Medical Teams International by ensuring timely, compliant, and accurate financial operations at the field level, including transaction review, financial reporting, ERP entries, and support to field program teams. This role is key in ensuring budget performance, financial controls, and audit readiness by ensuring compliance with approved Donor requirements and Medical Teams International Uganda’s policies and regulations. JOB RESPONSIBILITIES Field-Level Finance Oversight Monitor cash, mobile and bank payments at the field level, and ensure all expenditure supporting documentation meets Medical Teams International and donor requirements. Ensure all field-level finance information is timely and accurately entered into the Enterprise Resource Planning (ERP) system to provide reliable, accurate, and updated financial information. Review transactions posted by the Finance Assistant and ensure accuracy in the ERP. Review and verify all field-office expenditures and ensure all the appropriate supporting documents, ,like activity reports, attendance sheets, etc., and relevant approvals are obtained before any payments are made. Budgeting, BVA & Reporting Support the Program Manager in preparing budgets and budget realignments based on planned project activities, and in line with internal and donor regulations. Prepare the monthly BVA reports and organise monthly field-level monitoring meetings with Field Management teams and ensure documentation and follow-up on any action points. Prepare monthly finance reports according to the monthly finance reporting package and ensure timely submission of all information to the Country Office-Finance. Ensure timely submission of the required project financial reports to the country office to facilitate review and/or consolidation before final submission. Field Cash Flow and Treasury Support Review periodic liquidity reports showing the Cash Position, Cash Flow Forecasts, Disbursement Tracker, and Funds by donor, and notify the Program Manager and the Grants & Finance Manager on a timely basis of adverse liquidity positions for further action. Support the Program Manager in preparing monthly fund requests for the projects implemented at the Field level. Ensure timely reconciliation of bank and mobile money accounts. Communicate changes in signatories/agents as needed to facilitate the process of updating in the bank. Audit, Risk & Compliance Ensure timely and accurate tax payments, including withholding taxes (WHT), WHT-VAT, etc., on payments made in the field and reconciliation with the General Ledger. Ensure timely submission of monthly WHT, WHT-VAT & VAT schedules to Country Office Finance for consolidation and filing. Ensure audit readiness through proper documentation and archiving of field office finance information upon request for audits and donor verifications and provide responses when required. Ensure timely follow-up on findings related to finance. Documentation Oversight Lead the document archiving process at the field office, ensuring finance payment documents are complete and include necessary supporting documentation. Ensure complete and accurate field finance files/documents are submitted to the Country Office a month after submitting the monthly report. Team Supervision & Training Supervise and evaluate performance for the Finance Assistant as per Medical Teams policy. Provide on-the-job coaching on financial policies and tools. Ensure non-finance staff are informed of finance procedures in order to comply with Medical Teams and donor requirements. Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations. Other Duties: Additional duties as assigned. EDUCATION, LICENSES, & CERTIFICICATIONS Required: Bachelor’s Degree in Accounting & Finance, Business Administration, Economics or Commerce Minimum Level III progressive stage in CPA Certification or Level II ACCA Preferred: Full Chartered Accountant or CPA Master's degree in business administration, Accounting, Finance, Economics . EXPERIENCE Required: Minimum 5 years of work experience in Finance Management 3 years of practical experience with ERP and computerized accounting software, such as Sage, Unit4, etc. Preferred: Experience working with INGOs KNOWLEDGE, SKILLS & ABILITITES Knowledge In-depth knowledge of Generally Accepted Accounting Principles and relevant donor requirements Strong and demonstrated knowledge of accounting principles, Internal controls, financial systems and relevant donor requirements. In-depth knowledge of ERP and computerized accounting software such as Ms Office, Unit4, etc. Skills Skilled in using an ERP system to process financial transactions Strong administrative skills in managing documentations and project funding information Skilled in explaining financial procedures to non-finance staff High degree of analytical and financial reporting skills Skilled at using Microsoft 365 applications: Word, Excel, PowerPoint, etc. Skilled in using communication software and applications: Outlook, Teams, Internet, and database programs Fluency in written and spoken English Strong interpersonal skills Skilled at building and maintaining a high functioning, high performing work team Abilities Commitment to Medical Teams International Calling Statement and Core Values. Ability to support and adhere to Medical Teams International’s Code of Conduct Ability to respond to tight deadlines and changing priorities Ability to maintain detailed records with high accuracy Ability to maintain confidentiality of highly sensitive information Highly organized with good quantitative ability Ability to act with integrity and maintain the highest ethical standards Ability to work collaboratively with others. PHYSICAL CONDITIONS & WORK ENVIRONMENT Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Frequent use of a computer, databases and digital platforms, and other office productivity machinery, such as a copy machine and computer printer. Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer. Frequent communication and exchange of information among colleagues and persons of concern requires the ability to speak, hear, convey and express oneself. Frequent close vision and the ability to adjust focus. Occasionally ascends/descends stairs, steps, or ladder. Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc. The employee may occasionally lift and/or move heavy items Seldom to occasionally positions oneself to stoop, kneel, crouch, or crawl. If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot. Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions. NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change. Medical Teams International is an equal opportunity employer and NOT at at any stage of the recruitment process (application, Shortlisting, interview meeting, processing, reference verification, training) request candidates to make payments of any kind. Further, Medical Teams International Uganda DOES NOT retain any agent to conduct recruitments on behalf of the organization. Please note that under NO circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents. Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.