VP, Company Secretary

Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region. SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network. We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers. With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations. SUMITOMO MITSUI BANKING CORPORATION MALAYSIA BERHAD Job Summary To act as the Company Secretary. Ensure good corporate governance throughout the Bank. Job Role & Responsibilities 1. Corporate Governance Advisor Advise the Board of Directors on governance requirements and best practices. Ensure compliance with the Companies Act 2016, Bank Negara Malaysia (BNM) requirements, and internal governance policies. Monitor governance developments and regulatory changes affecting the bank. Advise directors on their duties, responsibilities, and conflicts of interest. 2. Board and Committee Secretariat Organise Board meetings and Board Committee meetings (e.g., BRMC, BNRC, BAC, etc). Prepare meeting schedules, agendas, and board papers. Coordinate distribution of papers to directors. Attend meetings and record accurate minutes and resolutions. Track follow-up actions arising from meetings. 3. Regulatory and Statutory Compliance Ensure statutory filings are submitted timely to SSM and other regulators. Maintain statutory registers and corporate records. Monitor compliance with relevant laws and regulatory requirements. Ensure corporate actions are properly documented and approved. 4. Liaison with Regulators and External Stakeholders - Act as an official point of contact with: Bank Negara Malaysia (BNM) Companies Commission of Malaysia (SSM) External auditors Legal advisers Shareholders Coordinate responses to regulatory requests and governance-related matters. 5. Director and Board Administration Manage appointment, re-appointment, resignation, retirement, and induction of directors. Coordinate directors' declarations, fit and proper assessments, and conflict of interest disclosures. Maintain directors' records and governance documentation. Arrange director training and continuing education programmes. 6. Shareholder and Corporate Matters Manage shareholder resolutions and meetings. Maintain records of shareholding structures. Coordinate corporate actions such as: Capital changes Share allotments Changes in directors Changes to constitutional documents. 7. Governance Reporting Prepare governance sections of annual reports. Support disclosures relating to corporate governance. 8. To undertake special assignments & adhoc functions/ projects. Job Requirements Bachelor's Degree from a recognised university, preferably in Banking and Finance, Business Administration, Law, Corporate Administration, Risk Management, Corporate Governance, Accounting, Finance, or a related discipline. Must be a Chartered Secretary or Licensed Company Secretary under the Companies Act 2016 and/or member of a recognised professional body such as the Chartered Governance Institute Malaysia (CGIM/MAICSA), Malaysian Institute of Accountants (MIA), Malaysian Bar, or other prescribed professional bodies. Minimum 10 years of relevant company secretarial and corporate governance experience, preferably within the banking, financial services, or regulated industry environment. Proven experience supporting Boards of Directors and Board Committees, including preparation of board papers, meeting administration, minute-taking, and follow-up on resolutions and action items. Sound knowledge of corporate governance requirements applicable to licensed financial institutions. Experience advising Board members and Senior Management on governance, statutory, and regulatory matters. Experience liaising with regulators, auditors, legal advisers, and senior stakeholders. Strong technical knowledge of: Companies Act 2016. Bank Negara Malaysia's policy and governance requirements. Corporate governance principles and best practices. Regulatory compliance and statutory filing requirements. Board and committee governance processes 9. Excellent written and verbal communication skills with the ability to prepare high-quality board papers, minutes, reports, and governance documents. 10. Strong stakeholder management skills and interpersonal skills with the ability to engage effectively and build trust and credibility with Board Members, Directors, Senior Management, regulators, auditors, and external advisers. 11. High level of integrity, professionalism, discretion, and confidentiality. Strong analytical, organisational, and problem-solving skills. 12. Ability to manage multiple priorities and work effectively under tight deadlines. Meticulous attention to detail and commitment to accuracy.