Purchasing Representative | alfanar Electric

Requisition ID: 30338 City AES Mgmt. UAE Group overview: Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries. alfanar is involved in: Electrical, Electromechanical and Civil Engineering Construction Manufacturing and Marketing Electrical Construction Products Allied Engineering Services Our Main Divisions: alfanar electric alfanar Construction alfanar Building Systems alfanar electric alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products. alfanar electric operates industries in: Riyadh and Jubail, Saudi Arabia Dubai, UAE London, UK alfanar has a development and engineering center in Chennai, India. Industrial Complex, Riyadh The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh. Spread across 700,000 square meters, the Complex houses alfanar’s facilities. The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone. Job Purpose To execute purchasing activities for assigned materials, equipment, and services, ensuring timely procurement in alignment with operational requirements. The role focuses on supplier coordination, purchase order processing, and compliance with purchasing procedures, while supporting cost control and operational efficiency. Key Accountability Areas Purchase Order Processing Receive approved material/service requests and prepare purchase orders in line with specifications. Ensure purchase orders are accurate, complete, and aligned with agreed terms and conditions. Follow up with suppliers to confirm order acceptance and expected delivery dates. Supplier Coordination Communicate with suppliers to track order status, resolve queries, and expedite deliveries when needed. Maintain accurate records of supplier interactions and purchase transactions. Support supplier evaluation by providing relevant performance data to the purchasing team. Data Management and Documentation Update ERP systems (e.g., SAP) with purchase order details and delivery information. Maintain proper documentation for purchase orders, quotations, and correspondence in line with company policy. Ensure all records are organized for easy reference and audit readiness. Compliance and Cost Control Ensure all purchasing activities comply with company policies and procurement guidelines. Monitor purchase costs and report any variances against budget or contract terms. Assist in identifying opportunities for cost savings through competitive sourcing. Coordination with Internal Stakeholders Liaise with requesting departments to clarify requirements and resolve procurement-related issues. Share delivery updates with relevant stakeholders to support production and operational schedules. Continuous Improvement Support Suggest improvements to purchasing processes for efficiency and accuracy. Support the implementation of updated procurement tools or procedures. Role Accountability HR Proficiency: Ability to obtain updated soft and technical skills related to the job To have a vision and a plan for the career path and how to achieve it. Delivery: Perform the planned activities to meet the operational and development targets as per delivery schedules. Utilize resources effectively to achieve objectives within efficient cost and time. Provide a periodic report formatted by detailing the deviation and execution of planned tasks. Problem-Solving: Solve any related problems arise and escalate any complex operational issues. Quality: Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities. Business Process Improvements: Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible. Compliance: Comply to related policy and procedures and work instructions. Health, Safety, and Environment: Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services. Academic Qualification Diploma Degree in Business Administration or Any relevant field Work Experience Fresher - 0-2 years Technical / Functional Competencies Cost Benefit Analysis Cost Reduction Analysis Group Purchasing Purchasing Agreements Purchasing Applications and Tools Purchasing Benchmarking Purchasing Planning Purchasing Procedures Purchasing Reporting Purchasing Supply Chain Management Work And Purchase Orders