Receptionist | alfanar Electric

Requisition ID: 28835 City alfanar ElC UAE Group overview: Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries. alfanar is involved in: Electrical, Electromechanical and Civil Engineering Construction Manufacturing and Marketing Electrical Construction Products Allied Engineering Services Our Main Divisions: alfanar electric alfanar Construction alfanar Building Systems alfanar electric alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products. alfanar electric operates industries in: Riyadh and Jubail, Saudi Arabia Dubai, UAE London, UK alfanar has a development and engineering center in Chennai, India. Industrial Complex, Riyadh The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh. Spread across 700,000 square meters, the Complex houses alfanar’s facilities. The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone. Job Purpose Serve as the initial point of contact, creating a positive and professional atmosphere for visitors and callers. Manage the reception area efficiently, handle inquiries, coordinate appointments, and provide essential administrative support. Key Accountability Areas Employee Access and Security: Activate employees' punch access. Create new access cards and manage door access changes based on approved requests. Register details of all non-alfanar visitors. Bank Card Management: Check bank details of bank cards received by post mail. Communicate with employees to facilitate the receipt of their bank cards. Logistics and Shipments: Arrange the sending and receiving of DHL shipments, ensuring completion of necessary documentation and approvals. Visitor Coordination: Communicate with concerned employees to facilitate meetings with visitors. Role Accountability HR Proficiency: Ability to obtain updated soft and technical skills related to the job To have a vision and a plan for the career path and how to achieve it. Delivery: Perform the planned activities to meet the operational and development targets as per delivery schedules. Utilize resources effectively to achieve objectives within efficient cost and time. Provide a periodic report formatted by detailing the deviation and execution of planned tasks. Problem-Solving: Solve any related problems arise and escalate any complex operational issues. Quality: Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities. Business Process Improvements: Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible. Compliance: Comply to related policy and procedures and work instructions. Health, Safety, and Environment: Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services. Academic Qualification Diploma Degree in Secretarial Institute Work Experience Fresher - 0-2 years Technical / Functional Competencies Communication MS Office Well Organized