Site Budget & Contracts Specialist II

Your responsibilities drafting, review, negotiation, and finalization of site contracts, clinical trial agreements (CTAs), amendments, addenda, and related agreements, negotiation of site budgets, investigator grants, and payment schedules with clinical trial sites, development and review of budget components including start-up fees, per-patient costs, screen failures, pass-through costs, pharmacy/laboratory fees, overheads, and close-out fees, collaboration with Legal, Finance, Clinical Operations, Regulatory Affairs, Data Privacy, and other stakeholders to resolve contract and budget issues, maintenance of contract and budget trackers, providing status updates, risk identification, and escalation of negotiation bottlenecks, management of document filing and tracking within CTMS, eTMF, and related systems, participation in sponsor calls, study team meetings, and bid defenses as the contracting and budget subject matter expert. What we offer remote work opportunities, professional development in a well‑established company with a strong market position, employment in a company awarded the Top Employer 2026 certificate – we create a work environment based on trust, collaboration, and diversity, a comprehensive benefits package in the form of a cafeteria system – you decide which benefits best suit your needs. Our requirements previous experience (2-5 years) in clinical trial site contracting and/or site budget negotiations within a CRO, sponsor, or similar clinical research environment in Poland and additional EU countries, strong understanding of clinical trial start-up processes, CTA negotiation, and budget management, experience negotiating contracts and budgets directly with clinical trial sites, familiarity with FMV principles and site payment processes, strong stakeholder management, negotiation, organizational, and communication skills, ability to manage multiple studies and priorities in a fast-paced environment, experience working with CTMS, eTMF, contract management, and budget tracking systems, fluent in Polish and English, both written and spoken, used to direct client and site interaction, experience supporting multinational studies and negotiations across different countries - nice to have, working knowledge of EU CTR / CTIS processes and their impact on site contracting activities - nice to have, experience with contract lifecycle management systems and budget modeling tools - nice to have.