Store Officer

Job Description – Store Officer (Construction Company) Position: Store Officer Department: Stores / Procurement Industry: Construction & Real Estate Reporting To: Store Manager / Project Manager Work Location: Head Office / Project Site Job Summary The Store Officer will be responsible for managing day-to-day store operations at construction project sites, ensuring the proper receipt, storage, issuance and documentation of construction materials, tools, equipment and consumables. The role involves maintaining accurate inventory records, coordinating with the purchase and project teams, and ensuring the timely availability of materials for uninterrupted project execution. Key Responsibilities 1. Material Receipt & Inspection Receive construction materials, tools, equipment and consumables from suppliers. Verify received materials against Purchase Orders (PO), delivery challans and invoices. Check the quantity, quality and specifications of materials before accepting deliveries. Prepare Material Receipt Notes (MRN/GRN) and maintain proper records. Report shortages, damages and discrepancies to the concerned department. 2. Inventory Management Maintain accurate stock registers and inventory records. Monitor stock levels and ensure the availability of essential construction materials. Conduct regular physical stock verification and reconcile discrepancies. Identify slow-moving, excess and obsolete materials. Ensure proper material storage and prevent damage, wastage and pilferage. 3. Material Issuance & Control Issue materials to site engineers, supervisors and other authorised personnel against approved material requisitions. Maintain Material Issue Notes (MIN) and material consumption records. Monitor material consumption against project requirements. Ensure materials are issued only with proper authorisation. Track the movement of tools, equipment and reusable materials. 4. Documentation & Reporting Maintain updated records of material receipts, issues, returns and transfers. Prepare daily, weekly and monthly stock reports. Maintain supplier delivery records, purchase orders and supporting documents. Prepare material reconciliation statements whenever required. Maintain proper documentation for internal and external audits. 5. Coordination & Communication Coordinate with the Purchase Department for material procurement and delivery schedules. Liaise with Project Managers, Site Engineers and supervisors regarding material requirements. Follow up with suppliers for pending deliveries and replacement of defective materials. Inform management about critical stock shortages and urgent material requirements. Coordinate material transfers between different project sites. 6. Store Maintenance & Safety Ensure proper storage and systematic arrangement of materials. Maintain cleanliness and housekeeping within the store. Ensure materials are stored according to safety guidelines and manufacturer recommendations. Monitor the condition of storage facilities and report damages or maintenance requirements. Implement proper procedures to prevent material loss, theft and wastage. Qualifications & Experience Diploma / Bachelor's Degree in Commerce, Logistics, Supply Chain Management or any relevant discipline. 2–5 years of experience in store management, preferably in the construction industry. Experience handling construction materials such as cement, steel, electrical materials, plumbing materials, hardware and consumables. Knowledge of inventory management and stock reconciliation. Proficiency in MS Excel and inventory management software/ERP systems.