Travel & Admin Executive

About MoEngage: MoEngage is an insights-led customer engagement platform trusted by 1,350+ global consumer brands, including McAfee, Flipkart, Domino’s, Nestle, Deutsche Telekom, and OYO. MoEngage combines data from multiple sources to help brands gain a 360-degree view of their customers. MoEngage Analytics arms marketers and product owners with insights into customer behavior. Brands can leverage MoEngage Personalize to orchestrate journeys and build 1:1 conversations across the website, mobile, email, social, and messaging channels. MoEngage Inform , the transactional messaging infrastructure, helps unify promotional and transactional communication to a single platform for better insights and lower costs. MoEngage’s AI Suite helps marketers develop winning copies and creatives, optimize campaigns and channels that boost engagement, and help with faster execution. For over a decade, consumer brands in 60+ countries have been using MoEngage to power digital experiences for over a billion monthly customers. With offices in 15 countries, MoEngage is backed by Goldman Sachs Asset Management, B Capital, Steadview Capital, Multiples Private Equity, Eight Roads, F-Prime Capital, Matrix Partners, Ventureast, and Helion Ventures. MoEngage was named a Contender in The Forrester Wave™: Real-Time Interaction Management, Q1 2024 report, and Strong Performer in The Forrester Wave™ 2023 report. MoEngage was also featured as a Leader in the IDC MarketScape: Worldwide Omni-Channel Marketing Platforms for B2C Enterprises 2023. About the Role: We are seeking an energetic and detail-oriented Operations Associate with 1 to 3 years of experience to coordinate our global travel logistics, internal events, and workplace operations. Please note: This is a 6-month contract role , subject to extension based on business needs.In this role, you will be the engine behind our daily office workflows, ensuring our employees travel smoothly, our events go off without a hitch, and our workspaces are fully equipped. This is a highly collaborative role perfect for someone who loves organization, problem-solving, and flawlessly executing logistical plans. Roles and Responsibilities: Travel & Logistics Coordination Booking & Coordination: Assist employees with domestic and international travel arrangements, including flights, hotels, and ground transport, strictly following company policies. Visa Assistance: Guide team members through the visa application process, coordinate required paperwork, and track application timelines. Data & Expense Tracking: Maintain and log travel spending data, helping the finance team reconcile monthly travel expenses and identify saving opportunities. Event Support & Execution Logistics Engine: Help organize internal and external events, handling registrations, attendee travel coordination, and on-site support. Vendor Coordination: Gather quotes and communicate setup requirements with venues, caterers, and audio-visual teams. On-Site Support: Assist with pre-event setup, site visits, and day-of execution to ensure a smooth experience for all attendees. Gifting & Swag Operations Inventory Control: Manage the procurement, storage, and fulfillment of company gifts and employee swag. Vendor Outreach: Reach out to vendors to source high-quality gifting options, track orders, and ensure on-time delivery for milestones or holidays. Inventory & Workplace Maintenance Stock Management: Monitor and maintain office supply levels, equipment logs, and company assets using our internal tracking tools. Facility Support: Coordinate with building management and maintenance vendors for day-to-day office repairs, office space layout adjustments, and basic lease renewal support. Requirements: Experience: 1 to 3 years of hands-on experience in office administration, travel coordination, event planning, or facility operations (relevant internships count). Execution & Detail: Exceptional organizational skills with a proven track record of managing small projects or schedules simultaneously without dropping the ball. Communication: Clear, friendly, and professional communication skills—both written and verbal—as you will support team members globally. Technical Skills : Intermediate to advanced proficiency in Microsoft Excel / Google Sheets for tracking inventory and travel budgets. Familiarity with travel booking tools At MoEngage, we respect and value differences. We believe that when people from diverse backgrounds and perspectives collaborate, we create the most value – for our clients, our employees, and society. We embrace diversity and uphold a strong set of values. We are committed to inclusivity and take pride in providing equal opportunities for success and growth. Employment at MoEngage is based solely on professional competence, skills, and experience. We stand firmly against all forms of discrimination and support equal rights and opportunities regardless of gender, ethnicity, abilities, age, identity, orientation or expression, marital status (including pregnancy), religion and beliefs, or any other status protected by law. It is our policy to comply with all applicable national, state, and local laws related to non-discrimination and equal opportunity. MoEngage is truly a place where everyone can bring their passions, authentic selves, and talents to work, collaborating to drive progress and solve meaningful challenges. Why Join Us! At MoEngage, we are passionate about our team and technology - see below to know more about us. Life@MoEngage Tech@MoEngage Scale @MoEngage We handle more than a billion messages every day. Rest assured, you will be surrounded by really smart and passionate people as we scale much more to build a world-class technology team.