Assistant Project Officer

Assistant Project Officer Location: Parramatta with access to hybrid working arrangement Full time Temporary opportunity unit 30 June 2027 (35 hours per week) Salary from $102,936 to $129,492 pa. + super and annual leave loading This position is open to Australian Aboriginal and Torres Strait Islander people only. Your role As the Assistant Project Officer, you will be the central coordination point for a range of policy and project administration activities. You will help ensure projects remain organised, reporting is up to date, records are maintained and stakeholders receive timely responses. This role is ideal for someone who enjoys working in a fast-paced environment, managing competing priorities and contributing to meaningful outcomes for Aboriginal communities. What you’ll do Coordinate and maintain the Housing Policy team's Monday.com project boards. Manage and monitor the AHO Policy, Closing the Gap (CTG) and Housing Policy Project (HPP) mailboxes. Coordinate Executive Officer (EO) requests across the Housing Policy team and monitor completion of actions. Maintain and track the AHO Annual Policy Schedule and key project milestones. Ensure monthly Policy Progress Reporting is accurate, current and submitted on time. Arrange team meetings, prepare agendas and coordinate meeting logistics. Coordinate team travel bookings and related administrative requirements. Maintain accurate TRIM records and support compliance with recordkeeping requirements. Raise purchase order requests and assist with processing invoices and payments. Support the Housing Policy Manager with administrative, governance and project coordination activities. Prepare reports, project updates, registers, correspondence and other documentation required to support policy projects. Assist Senior Policy Officers with project administration, consultation activities and implementation support. What we’re looking for We are looking for someone who: Has strong organisational and administrative skills. Can manage multiple tasks and competing priorities while meeting deadlines. Has experience maintaining reports, registers, databases or project tracking systems. Demonstrates excellent attention to detail and recordkeeping skills. Is confident working with Microsoft Office, Microsoft Teams, TRIM and project management systems. Has strong written and verbal communication skills. Enjoys working collaboratively and supporting a high-performing team. Is committed to improving outcomes for Aboriginal people and communities. As an Identified role, this position is open only to Aboriginal and/or Torres Strait Islander persons. Where a position is identified, an applicant’s race is a genuine occupational qualification under the exception in Section 14(d) of the Anti-Discrimination Act 1977 . There are two alternatives to confirming your Aboriginality, one of which must be uploaded to be considered for the role as follows. Either will be accepted: Confirmation of Aboriginality form or Written confirmation from 2-3 Aboriginal organisations within the community in which you live/work, which addresses the three criteria listed below: is of Aboriginal and/or Torres Strait Islander descent, and identifies as an Aboriginal and/or Torres Strait Islander person, and is accepted as a such by the Aboriginal and/or Torres Strait Islander community. Download the role description. If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account. To apply directly via the DCJ Careers site click here . Search for the job and click the ‘Apply now’ button. For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people What We Offer We offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us. We do work that really matters Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters. Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment! Are you ready to join us? Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the requirements of the role and answer the targeted question below: Describe a time when you managed multiple competing priorities, deadlines and requests. How did you organise your work, ensure tasks were completed accurately and keep stakeholders informed of progress? Applications close Tuesday 6th October 2026 at 11:59pm AEST. Got a question? For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Karen Fischer karen.fischer@aho.nsw.gov.au If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Stephanie Hughes on 02 8688 0027 or via stephanie.hughes@dcj.nsw.gov.au Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience, and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers, and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website . Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information visit Applying for DCJ jobs on the DCJ website (for all roles except Aboriginal Identified). Thank you for your interest in this role. We look forward to receiving your application. To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/ The Welcome Experience Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.