Assistant to the CRO

ABOUT THE ROLE Neural Concept is building the future of AI-powered engineering software. As Assistant to the CRO, you will provide high-level executive support while helping ensure the smooth day-to-day operation of our Munich office. You will manage the CRO’s schedule, travel, communications, and administrative processes, while also supporting office coordination and events. This is a hands-on role for someone proactive, highly organised, discreet, and comfortable managing multiple priorities in an international scale-up environment. WHAT YOU WILL DO - Manage the CRO’s calendar across time zones, prioritise requests, resolve conflicts, and protect focus time. - Organise domestic and international travel, including itineraries, bookings, and last-minute changes. - Prepare meeting agendas, briefing notes, follow-ups, and internal communications. - Coordinate customer meetings, sales events, conferences, leadership meetings, and offsites. - Process and track invoices, expenses, purchase orders, and vendor requests in collaboration with Finance. - Support commercial leadership routines, including meetings, business reviews, and action tracking. - Provide general office support in Munich, including meeting room coordination, office supplies, visitor management, mail, facilities requests, and relationships with office vendors. - Help organise internal office events and ensure smooth on-the-day execution. - Proactively identify and resolve administrative, logistical, or office-related issues. WHO YOU ARE - 3+ years of experience as an Assistant, Executive Assistant, or Personal Assistant, ideally supporting a senior leader in a technology or scale-up company. - Experience managing complex calendars, travel, events, invoices, expenses, and vendors. - Strong organisational and communication skills, with excellent written and spoken English and German mandatory. - Proficient with tools such as Google Workspace, Slack, and Notion. - Autonomous, dependable, discreet, and comfortable handling confidential information. - Able to anticipate needs, manage competing priorities, and work effectively with senior stakeholders, customers, and international teams. WHAT YOU GET - A visible and varied role working closely with the CRO and executive team. - The opportunity to contribute to the growth of a global Series C company. - A collaborative, multicultural environment with talented colleagues. - Competitive compensation and opportunities for professional development. - A hybrid work model and flexible hours focused on results and impact. - The chance to help customers adopt AI-assisted engineering and make innovation faster, smarter, and more sustainable. WE'RE PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER, AND WE'RE COMMITTED TO BUILDING A DIVERSE AND INCLUSIVE ENVIRONMENT WHERE YOU CAN THRIVE.